DAHLIN Architecture | Planning | Interiors · 1 day ago
Project Assistant
Pleasanton, CA
Full-time
Onsite
Entry Level
$25/hr - $31/hr
2+ years expDAHLIN is an award-winning architecture, planning, and interiors design firm seeking a Project Assistant I to join their Pleasanton, CA office. This role provides administrative support to project teams and principals, including document preparation, meeting coordination, and office operations management.
Consulting
No H1B
Responsibilities
Assist Principals and Project Managers with project schedules, budgets, and billing
Provide administrative and contracting support to principals, project teams, and staff
Support project documentation, data entry, and tracking using CRM and project management systems
Coordinate meetings and events (virtual and in-person), prepare agendas and minutes, and arrange room set-up and refreshments
Prepare accurate reports and documents in a timely manner
Provide back-up reception coverage; greet visitors, answer phones, and manage mail and packages
Maintain a professional, safe, and organized office environment
Manage Outlook calendars as directed
Coordinate travel arrangements and maintain itineraries
Process event registrations and related logistics
Reconcile and code expense reports and monthly credit card statements
Collaborate with administrative staff across the firm and participate in meetings and special projects
Qualification
Required
A.A. degree or equivalent combination of education and experience
2+ years of administrative experience in a professional services environment
Experience supporting multiple leaders
Ability to lift/move up to 10 pounds and operate standard office equipment
Must be legally authorized to work for any employer in the United States without any restrictions. Please note that visa sponsorship is not offered for this position
Service-oriented with a flexible, 'can-do' attitude
Strong organizational skills with the ability to prioritize multiple tasks
Excellent attention to detail and accuracy
Strong verbal and written communication skills
Proficient in MS Word, Excel, PowerPoint, and Outlook
Ability to represent DAHLIN in a positive, professional manner
Ability to work independently and collaboratively
Ability to travel locally for deliveries, errands, and office needs
Preferred
Experience in an architecture or engineering firm is a plus
Benefits
Medical, dental, and vision coverage
Pre-tax Flexible Spending plans for medical, childcare, and commuter expenses
Employee Stock Ownership Plan
401k
Company
DAHLIN Architecture | Planning | Interiors
DAHLIN is a diverse architecture, planning, and interiors firm of 190+ multicultural professionals working with developers, municipalities, and private clients.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$0.81M2024-01-17Series Unknown· $0.81M
Leadership Team
Doug Dahlin
Founder
Recent News
The Real Deal
2026-01-07
Company data provided by crunchbase