Vacatia · 2 hours ago
Contracts Administrator
Fort Lauderdale, FL
Full-time
Hybrid
Mid Level
3+ years expVacatia is redefining vacation ownership through smart growth and strong partnerships. They are seeking a Contracts Administrator to manage the full contract lifecycle, ensuring accuracy and compliance while collaborating with various internal teams and external vendors.
E-CommerceMarketplaceResortsTravel
Hiring Manager
Mary Wanciak, PHR, SHRM-CP
Responsibilities
Prepare, review, and process contracts and amendments, including vendor agreements, service contracts, NDAs, MSAs, purchase orders, and real estate leases
Manage contract lifecycle documentation, ensuring accurate drafting, execution, abstraction, tracking, and secure storage
Maintain organized contract databases and digital filing systems for efficient access and reporting
Track key milestones such as renewals, expirations, deliverables, and obligations, proactively communicating upcoming deadlines
Ensure contracts align with corporate policies, legal requirements, and financial approval processes
Coordinate closely with internal stakeholders to facilitate contract approvals and signature execution
Partner with vendors and external parties to ensure complete and accurate documentation, including onboarding requirements
Support process improvements, digital contract management tools, internal audits, compliance tracking, and special projects led by the VP of Real Estate & Business Operations
Qualification
Required
Bachelor's degree in Business Administration, Legal Studies, or a related field, or equivalent experience
3+ years of experience in contract administration, procurement, legal support, real estate operations, or a related field
Strong attention to detail with excellent organizational, time management, and follow-through skills
Working knowledge of contract management systems, DocuSign, and workflow tools
Ability to interpret contract language and identify key business, legal, and financial terms
Clear, professional written and verbal communication skills with cross-functional collaboration experience
Proficiency in Google Workspace, Microsoft Office, and cloud-based collaboration tools such as SharePoint or Smartsheet
Company
Vacatia
Vacatia is the resort marketplace for vacationing families, whose mission is to make family vacations better
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$48.84MKey Investors
Dustin GillmanJavelin Venture Partners
2021-11-10Series B· $20M
2019-11-15Series Unknown· $10.9M
2015-04-09Series A· $12.24M
Leadership Team
Caroline Shin
CEO & Co-Founder
Keith Cox
Board Director
Recent News
2026-01-12
2025-03-26
2025-01-02
Company data provided by crunchbase