Critchfield Mechanical, Inc. · 4 days ago
Receptionist/Office Manager
San Jose, CA
Full-time
Onsite
Entry, Mid Level
$31.25/hr - $40.87/hr
2+ years expCritchfield Mechanical, Inc. is seeking a highly organized and proactive Receptionist/Office Manager to join their Admin Team. The role involves serving as the first point of contact for visitors and callers while ensuring the smooth operation of daily office functions, blending traditional office management with front desk duties.
ComputerElectronicsHeating Ventilation and Air Conditioning (HVAC)Manufacturing
Responsibilities
Serve as the primary point of contact for all incoming calls and visitors, providing a welcoming and professional customer experience
Manage the main phone line, screen calls, and direct inquiries to the appropriate team members
Receive deliveries, sort mail, manage visitor sign-in procedures, and maintain the front lobby’s professional appearance
Oversee daily office operations, including ordering/stocking office snacks/supplies, coordinating vendor services, and maintaining office equipment including coffee machine
Support company leadership and project teams with administrative tasks such as document preparation, filing, scanning, and data entry as needed
Manage incoming and outgoing mail, shipping, and courier services
Work collaboratively to support the admin, HR, accounting, and leadership with clerical tasks
Help set up/take down internal events, trainings, and office gatherings
Qualification
Required
2+ years of administrative, office management, or receptionist experience; construction experience preferred
Excellent verbal and written communication skills
Strong organizational skills with the ability to prioritize and multitask effectively
Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with construction software (e.g., Bluebeam or similar) is a plus
Professional demeanor with a customer-service mindset
Ability to maintain confidentiality and handle sensitive information
Preferred
Positive, team-oriented attitude
Strong attention to detail
Ability to anticipate needs and proactively solve problems
Comfortable interacting with guests, clients, vendors, and field staff
Reliable, punctual, and consistent in delivering high-quality administrative support
Benefits
Comprehensive benefits package including 100% employer paid medical, dental and life insurance.
Voluntary Vision Plan
401(k) with company match
Paid vacation and holidays
Employee Assistance Program (EAP)
Team Building Events
Company
Critchfield Mechanical, Inc.
Critchfield Mechanical is an engineering company offering heating, ventilating, and air conditioning systems services.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Kailasam Senthil
Partner
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