Johnson County Iowa · 1 week ago
Secretary II - Public Health
Iowa City, IA
Full-time
Onsite
Entry Level
$24.91/hr - $29.88/hr
2+ years expJohnson County Iowa is seeking a Secretary II for their Public Health department. The role involves performing various complex clerical duties, providing administrative support, and assisting with departmental communications and records management.
Government Administration
Responsibilities
Assist staff with external and internal communications including answering and directing phone calls, responding to inquiries, and greeting the public
Provide support services such as scheduling conference rooms and media equipment, drafting minutes and other required documents for staff and the Board of Health
Assist with the preparation of department contracts, special conditions, expenditure reports, and state reports in a timely manner
Enter and reconcile revenues received by the department and prepare daily deposits for the Treasurer’s Office
Perform computer functions as they relate to the operation of the Public Health department such as answer basic software questions and assist staff upon request
Assist staff with basic budget requests thru systems such as Workday or Microsoft forms
Submit and maintain hardware/software requests for staff upon request
Update computer groups on the network; maintain and inventory printers and corresponding toner cartridge; and maintain and submit requests for network computer rights
Maintain the division SharePoint resource page; orient new employees to department resources for staff on setting up items such as Outlook Calendars, desktop shortcuts, printers, templates, e-mail, Internet Explorer
Assist staff in submitting information for the department’s website; submit Board of Health agendas and minutes, press releases and maintain current e-mail list of department employees
Perform general clerical duties such as photocopying, scanning, filing, faxing and typing
Participate in training/educational opportunities and work-related meetings as required
Perform duties of a Clerk II as needed
Perform all work duties in accordance with County policies, procedures, collective bargaining agreement, and safety practices
Attend work regularly at the designated place and time
Qualification
Required
High school graduate (or equivalent) and two (2) years of varied and responsible clerical work; OR any equivalent combination of education and experience that provides the required knowledge, skills, and abilities
Valid driver's license and insurable under county liability coverage
Basic office practices, formats, and the maintenance of complex records
Mathematical computations
English language to include grammar, spelling, punctuation, sentence structure and vocabulary skills
Learn, communicate, and support department staff and clients on all interdivision operations and policies with confidence
Represent the Department and Johnson County while performing their duties and conducting themselves in a professional, courteous, and timely manner
Perform clerical and basic accounting tasks with a high degree of speed and accuracy
While collecting data and interacting with clients/staff; maintain confidentiality and security of information as appropriate
Work in a collaborative team environment and leveraging support from management to triage a variety of urgent administrative taskers
Collect, synthesize, and maintain consistent records and reports across multiple data systems for grants or leadership needs
Maintain digital and physical bookkeeping entries and business forms
Be detail-oriented when working with documents and information
Operate common office equipment such as calculators, fax and postage machines, network printers and copiers, multi-line telephones, scanners, and various IT equipment
Demonstrate proficiency or ability to quickly learn in Microsoft Office applications such as Microsoft Excel for data entry & spreadsheets, Microsoft Word for drafting documents, and Microsoft Outlook/Teams for communications/email
Learn, adapt, and be the primary first line support for department staff on new office software systems and processes such as Workday and SharePoint that relate to division operations
Provide customer service that is courteous and responsive
Establish and maintain effective relationships with elected officials, department heads, other county employees, and members of the public
Organize and prioritize multiple tasks
Handle moderate levels of stress, meet deadlines and solve problems appropriate to the position
Follow verbal and written instructions
Organize and present facts, ideas and opinions clearly and concisely, orally and in writing
Stand, sit, squat, kneel, bend, twist, reach, and use a step stool as needed
Lift and/or move up to 25 pounds as needed
Have clarity of speech and hearing which permits effective communication
Have sufficient vision which permits heavy production and review of a wide variety of materials in both electronic and hardcopy forms
Have sufficient manual dexterity to operate a computer keyboard with moderate to heavy use at 55 wpm and make handwritten notations
Work flexible schedule and occasional overtime as needed
Company
Johnson County Iowa
Johnson County, Iowa, government serves the residents of the second-fastest growing county in the State of Iowa.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase