Parallel18 · 5 hours ago
Program Manager
Innovation Center, San Juan, PR, US
Full-time
Hybrid
Senior Level
5+ years expParallel18 is a private non-profit organization dedicated to promoting innovation and technology in Puerto Rico. The Program Manager will oversee the administration of the Research Grants Program, managing the grant process from application to reporting while ensuring compliance and stakeholder engagement.
FinanceFinancial ServicesNon ProfitVenture Capital
Responsibilities
Manage the full lifecycle of the grant process, including application, review, award, monitoring, and reporting phases
Maintain accurate records of grant activities and ensure compliance with funding guidelines
Coordinate the call for proposals, ensuring wide dissemination to potential applicants
Organize and oversee the peer review process, including the selection of reviewers and the coordination of review meetings
Communicate review outcomes to applicants and provide constructive feedback
Provide mentorship and guidance to Grant Specialists to ensure adherence to the established work plan
Monitor the progress of funded projects through regular communication with grant recipients
Ensure that grant recipients comply with reporting requirements and project timelines
Facilitate the resolution of any issues or challenges encountered by grant recipients
Review and approve financial and progress reports submitted by grant recipients
Build and maintain strong relationships with funding bodies, research institutions, and other stakeholders
Represent the Research Grants Program at relevant meetings, conferences, and events
Collaborate with internal and external partners to identify opportunities for program improvement and growth
Represent the program in public forums and deliver presentations. Public speaking is a must
Ensure compliance with grant agreements, regulations, and reporting requirements
Prepare and submit interim and final grant reports, including financial reports and programmatic updates
Develop and implement evaluation frameworks to assess the impact and effectiveness of funded projects
Prepare and present program reports to senior management and funding bodies
Identify and document best practices and lessons learned to inform future program development
Identify relevant grant opportunities from various funding sources, including government agencies, private foundations, and corporate entities
Collaborate with internal departments to gather necessary information and data for grant proposals
Write and prepare compelling and comprehensive grant proposals, ensuring alignment with the funder's guidelines and priorities
Develop detailed project budgets and timelines to accompany grant proposals
Lead a comprehensive capacity-building initiative encompassing the identification and orchestration of training and certification programs, outreach endeavors, and collaboration with nonprofits, universities, and other stakeholders keen on enhancing their proficiency in all aspects of the grant cycle
Collaborate closely with the RGP Team to identify resources capable of developing and delivering training programs, workshops, and seminars tailored to researchers and research administrators within the scope of grants
Qualification
Required
Proficient in planning and scheduling, with a strong technical skill set
Demonstrate proficiency in data collection techniques
Possesses excellent research and analytical capabilities
Exhibits exceptional communication skills, fluently bilingual in English and Spanish, with a strong command of both written and verbal communication
Skilled in interpersonal dynamics, presentations, and adept at influencing cooperation and fostering collaboration
Capable of prioritizing tasks effectively to meet deadlines
Collaborative team player with a knack for providing support and working within diverse teams
Adaptable to cross-functional team approaches and responsibilities
Possesses a solid grasp of the organization's business and program objectives
Proficient computer user, equally adept with various software programs and Internet usage
Embraces a 'T-shaped' mindset and demonstrates entrepreneurial thinking
Dependable and punctual in all endeavors
Strong organizational and project management skills
Excellent communication and interpersonal skills
Ability to work independently and as part of a team
Proficiency in Microsoft Office Suite and grant management software platforms (e.g., Grants.gov, or similar systems)
Strong analytical and problem-solving abilities
Attention to detail and strong organizational skills with the ability to manage multiple tasks simultaneously
Commitment to upholding ethical standards, integrity, and confidentiality in all aspects of grant administration
Master's degree required in a relevant field such as Public Administration, Business Administration, STEM or a related discipline
Minimum of 5 years of experience in program management, grants administration, or a related field
Proven track record of successful grant writing and securing funds is essential
Experience in managing research grants or similar funding programs is highly desirable
During the probation period, the Program Manager must be available to work on-site at the office
Flexibility to transition to hybrid work arrangements following the probation period
Willingness to participate in professional development activities to stay current on grant regulations, best practices, and emerging trends in research funding
Company
Parallel18
Parallel18 is an international innovation hub providing funding, mentorship, business connections, and investment to startups.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$1MKey Investors
US Department of Energy
2024-12-27Grant· $1M
Leadership Team
Hector Jirau
Executive Director
Yessica Fontanez
Investment Analyst
Recent News
News is my Business
2025-11-12
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2025-10-31
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2025-10-23
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