Acelero Learning · 5 hours ago
Administrative Assistant
United States
Full-time
Remote
Mid Level
$31.25/hr - $31.25/hr
3+ years expAcelero Learning is dedicated to transforming early childhood education, and they are seeking a dynamic Administrative Assistant to support their Connecticut LGP Project. This role involves providing high-level administrative, project coordination, and implementation support to ensure project leadership can focus on strategic initiatives.
ChildrenEducationFamily
Responsibilities
Manage the Project Director’s calendar, including prioritization of meetings with OEC, LGPs, internal leadership, and partners
Prepare meeting agendas, briefing materials, slide decks, and follow-up summaries for internal and external meetings
Track action items, decisions, and deadlines resulting from leadership, OEC, and LGP meetings; follow up to ensure completion
Serve as a first point of contact for scheduling and logistical coordination related to the Project Director
Maintain master project calendars, deliverable trackers, and timelines aligned to OEC contract requirements
Support coordination of onboarding, training sessions, communities of practice, and statewide meetings (registration, materials, logistics, follow-ups)
Maintain organized digital filing systems for contracts, amendments, reports, communications, and implementation artifacts
Support preparation and submission of required reports, ensuring formatting, completeness, and version control
Support processing and tracking of invoices, reimbursements, purchasing card documentation, and expense reports related to the LGP project
Assist with purchase requests, vendor coordination, and tracking of project-related expenses
Support document review processes by ensuring accuracy, completeness, and alignment with required templates and formats
Handle confidential materials with discretion, including contracts, fiscal documentation, and personnel-related information
Draft and format routine communications, emails, and memos on behalf of the Project Director as requested
Support coordination across internal teams (finance, communications, data, TA staff) to ensure alignment and timely follow-through
Maintain contact lists and distribution lists for LGPs, partners, and stakeholders
Ensure consistent use of naming conventions, templates, and shared tools across the project
Participate in relevant team meetings, trainings, and planning sessions
Contribute to a positive, collaborative team culture grounded in Shine’s mission and values
Perform additional project-related administrative duties as assigned
Qualification
Required
High School Diploma or equivalent required
3+ years of experience in administrative, executive support, or project coordination roles
Demonstrated ability to manage multiple priorities, deadlines, and stakeholders simultaneously
Strong written and verbal communication skills
High attention to detail, follow-through, and organization
Proficiency with Google Workspace (Docs, Sheets, Slides, Calendar) and basic data tracking tools
Ability to handle confidential information with discretion and professionalism
Physical exam and background checks are required for this position
Travel required locally or long-distance up to 10% of the time for work-related meetings and functions
Must have a valid driver's license and reliable transportation
Preferred
Associate's degree or higher preferred
Experience supporting senior leaders, contracts, or public-sector projects strongly preferred
Benefits
Medical, Dental, and Vision Insurance with multiple plan options to fit your needs
Health Savings Account (HSA) with company contributions up to $400/individuals & $800/family annually
Flexible Spending Accounts (FSA) for health and dependent care expenses
401(k) Retirement Plan with up to 3% company match
Short-Term and Long-Term Disability and Basic Life Insurance
Up to $500 per year in Professional Development Reimbursements
Employee Assistance Program (EAP) with counseling and mental wellness support
Wellness Programs, including virtual fitness, nutrition, and mindfulness classes
Pet Insurance, Legal Assistance, ID Theft Protection, and Employee Discount Perks
Company
Acelero Learning
Acelero Learning is a Harlem NY-based childhood education and family engagement services .
1001-5000 employees
H1B Sponsorship
Acelero Learning has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2020 (2)
Funding
Current Stage
Late StageTotal Funding
$4M2022-10-04Private Equity
2015-05-21Debt Financing· $4M
Leadership Team
Henry Wilde
Co-Founder and Chief Executive Officer
Lydia J. Carlis
Chief Learning & Impact Officer
Recent News
Nevada Business Magazine
2024-05-23
2024-04-05
Company data provided by crunchbase