Weill Cornell Medicine · 10 hours ago
Senior Administrative Specialist
Upper East Side
Full-time
Onsite
Senior Level
$35.11/hr - $48/hr
5+ years expWeill Cornell Medicine is a prestigious institution that provides healthcare and education. The Senior Administrative Specialist role involves providing senior level executive support to senior staff, ensuring the smooth functioning of the executive office, and coordinating various administrative tasks.
BiotechnologyEducationHealth CareInformation ServicesInformation TechnologyMedical
Responsibilities
Ensures the smooth functioning of the executive office. Implements and monitors office systems to improve efficiency
Serves as a confidential secretary, handles situations of highly confidential and/or sensitive nature on a daily basis
Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings
Coordinates projects relating to items such as regulatory issues, educational activities, philanthropic activities, fundraising efforts and program development
May develop, maintain and/or disseminate departmental or functional specific policies and procedures. May also be responsible for maintaining a departmental standard operating procedures (SOP) manual if available
Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations
Initiates and prepares written correspondence as needed and based on functional needs
Responsible for procurement activities related to goods, services, and/or equipment as needed
Responsible for disbursement/reimbursement activities as needed
Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals
Records and distributes meeting minutes. Provides follow up on action items identified during meetings
Answers phones, responds to inquiries and triages calls to appropriate personnel
Assists with special projects as directed
Qualification
Required
High School Diploma
Approximately 5 years of experience as an executive assistant working for a high-level senior physician or executive
Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise 'people skills'
Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor
Demonstrated proficiency with MS Office Suite and database applications
Excellent communication skills (both verbal and written)
Preferred
Bachelor's degree
Company
Weill Cornell Medicine
Weill Cornell Medicine is an academic medical institution that offers health care services.
5001-10000 employees
H1B Sponsorship
Weill Cornell Medicine has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (171)
2024 (201)
2023 (198)
2022 (151)
2021 (151)
2020 (125)
Funding
Current Stage
Late StageTotal Funding
$69.8MKey Investors
National Institute of Allergy and Infectious DiseasesU.S. Department of DefenseNational Cancer Institute
2025-08-15Grant· $14.9M
2024-12-10Grant· $1.4M
2024-08-15Grant· $12.4M
Leadership Team
Robert Min
President and CEO of Physician Organization
Lara Pes, PhD
Co-founder of WCM Green Labs Group
Recent News
2025-10-23
2025-04-24
Company data provided by crunchbase