Fort Defiance Indian Hospital Board, Inc. · 1 day ago
ADMINISTRATIVE ASSISTANT (Healthcare Technology)
Fort Defiance, AZ
Full-time
Onsite
Entry Level
$21.17/hr - $25.62/hr
2+ years expFort Defiance Indian Hospital Board, Inc. is seeking an Administrative Assistant to provide clerical support in a healthcare technology setting. The role involves coordinating administrative tasks, managing communications, and assisting the supervisor with various responsibilities to ensure efficient office operations.
Health Care
Responsibilities
Coordinates a variety of administrative clerical support activities in order to facilitate and expedite the administrative and clerical priorities of the office
Receives telephone calls and visitors. Responds to requests for information concerning program functions. Personally prepares responses from source material. In the supervisor's absence, assumes responsibility for ensuring that requests for action information are made known to responsible staff who can satisfy the request. Follows up on required actions and informs supervisor of status
Assists supervisor in the procedural aspects of expediting the work of the office, including distribution of workload; explaining report requirements, arranging for submission of data, and assembling into general reports
Receives and controls mail, routing items directly to the appropriate offices for action and notifying the supervisor of pending delays and their reasons
Takes full responsibility to ensure timely reply or action; secures and furnishes information required by higher level management relative to action required or taken
Reviews outgoing correspondence for signature of the supervisor, and for proper format, complying with procedural policies
Searches for, assembles, and summarizes information as required from files and documents as requested by the supervisor or in anticipation of the supervisor's needs
Arranges meetings and makes reservations for meeting rooms and notifies all participants
Maintains supervisor's calendar; schedules appointments and meetings based upon knowledge of the supervisor's workload and current issues of importance. Reminds supervisor of appointments and the nature of the appointment before the scheduled meeting. Reschedules appointments if supervisor is not able to meet schedule
Makes travel arrangements for supervisor and staff, contacting traveler’s enroute to relay information, and preparing various travel vouchers and reports
Organizes and maintains files and records, manuals, handbooks, and other related materials
Maintains staffing list of all Department employees
Establishes and maintains a tracking system on commitment records and the budget allotted for equipment purchases, travel expenditures, training expenditures, and supply purchases and records expenses
Checks the accuracy, updates records, and checks status of funds to ensure funds are available to cover transactions
Performs other duties as assigned
Qualification
Required
APPLICANT MUST HAVE A VALID, UNRESTRICTED INSURABLE DRIVER'S LICENSE
RESUME AND REFERENCES ARE REQUIRED
Two (2) years of direct work experience
Associate's Degree in Business Administration or related field
Company
Fort Defiance Indian Hospital Board, Inc.
Fort Defiance Indian Hospital Board’s (FDIHB) mission is to provide superior and compassionate healthcare to our community by raising the level of health, Hozho and quality of life.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase