HPA Design Group · 6 hours ago
Office Coordinator
Dallas, TX
Full-time
Hybrid
Mid Level
3+ years expHPA Design Group is an award-winning Interior Design firm known for its commitment to innovation and collaboration. They are seeking a motivated Office Coordinator to oversee daily operations in their Dallas office while supporting the Business Development team through lead research and communication.
ArchitectureHome RenovationHospitalityInterior Design
No H1B
Hiring Manager
Mady McQuiston
Responsibilities
Serve as the receptionist, greeting all visitors in accordance with company protocols, maintaining staff and visitor logs, and answering/directing incoming calls
Handle incoming and outgoing mail/shipments/deliveries
Assist the Business Development team through parent companies’ inbound, organic lead follow-up and outbound outreach through emails and phone calls to said, prospective clients
Communicating with the Business Development team to identify viable leads, prospects and opportunities
Initial outreach to target clients, which may include making outbound calls or emails and following up in a consistent and organized manner
Schedule vendor presentations for Dallas, Orange County, and Orlando offices
Schedule conference rooms and order lunch for company meetings
Organize, clean, and update materials library
Order office supplies
Maintain company calendar and directory
Maintain professional attitude and handle sensitive information in a confidential manner
Contribute to team effort by accomplishing related results as needed
Accept other responsibilities as needed to meet company objectives and goals
Qualification
Required
High school diploma or equivalent
Minimum of 3 years of experience in an administrative support role
Must be able to work Monday through Friday. In office Monday through Wednesday and Friday, remote on Thursday. Hours are 8:00-5:30pm M-TH and F 8:00am-2:00pm
Proficient in MS Office: Outlook, Word, Excel and PowerPoint
Excellent communication skills with experience of multi-line systems
Ability to effectively organize and manage workload and priorities in a fast-paced environment
Attention to detail and problem-solving skills
Excellent organizational skills
Professional personal presentation
Benefits
401k and comprehensive medical, dental, and vision policies
Company
HPA Design Group
HPA Design Group is into inventive interior multifamily design for student housing, senior living, high rise and hospitality,.
11-50 employees
Funding
Current Stage
Early StageRecent News
Dallas Innovates
2025-08-29
Company data provided by crunchbase