Legends Global · 17 hours ago
Office Assistant
Abilene, TX
Part-time
Onsite
New Grad, Entry LevelLegends Global is a holistic agency specializing in solutions for legendary brands. They are seeking an Office Assistant to manage administrative tasks such as payroll data entry, maintain office files, and assist with event preparations.
HospitalityMarketingSports
Responsibilities
Collect timesheets and data entry of payroll. Complete tip reporting functions
Complete time sheets for temp employees and email to appropriate personnel
May be asked to assist checking in employees, temps, and other staff/vendors before events/concerts
Maintain calendar, arrange appointments, coordinate on projects with the Management Team
Maintain a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.), will serve as keeper of the records for all current and closed files within the office
Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors
Maintain inventory of office supplies
Monitor office equipment (printers/scanners/computers/etc.) for proper functioning; arrange repairs if needed
Retrieve, screen, and deliver mail correspondence. Coordinate FedEx and UPS mailings
Draft letters, reports, and other correspondence in a timely, accurate manner. Complete a variety of reports for management (must be proficient in Excel/Word)
Enforce and implement corporate policies and procedures and remain well informed of all office functions
This position will incorporate duties of other positions, including, but not limited to: Executive Assistant, Finance Manager, General Manager
Will work closely with other administrative employees, assisting with accounts payable, scanning files to management, and other functions. Will assist in analyzing/reviewing vendors statements for accuracy and resolve problems as necessary
Maintain Product Receiving Log
Contributes to the team atmosphere of Legends. Must be flexible. Hours for this position will vary depending on the concert/event schedule. Some nights and weekends will be required
Perform other related duties, tasks, and responsibilities, and special projects as required from time to time
Qualification
Required
High School or Associates Degree
Experience in the Hospitality industry is a plus
Experience in office management principles and procedures
Proficient in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills
Ability to perform duties above expectations with little supervision
Professional demeanor with the aptitude to interact with poise and upholding the company name
Strong written and verbal communication skills. Must be able to follow direction and then instruct others to follow those directions
Hours may be extended or irregular to include nights, weekends, and holidays
Excellent organizational skills
Ability to participate in a team environment
Preferred
Microsoft Office(Excel, PPT, Word, Outlook)
Company
Legends Global
Legends Global is the premier partner to the world's greatest live events, venues and brands.
Founded in 2008
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
New Mountain Capital
2017-05-04Series Unknown
Leadership Team
Shervin Mirhashemi
Chief Executive Officer
Scott Aronsky
Chief Financial Officer
Recent News
2025-12-05
2025-10-09
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2025-09-17
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