Akima · 18 hours ago
Secretary II
Dahlgren, VA
Full-time
Onsite
Entry, Mid Level
2+ years expAkima is a federal logistics contractor that focuses on supporting shareholder communities in Alaska. The Secretary II role involves providing principal secretarial support to an individual and their subordinate staff, managing various clerical and administrative tasks while maintaining a professional and efficient office environment.
ConstructionConsultingCyber SecurityInformation TechnologyLogisticsManagement ConsultingSupply Chain ManagementTechnical Support
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Performing general secretarial and clerical duties necessary to meet the needs of the Branch, Division, Department or Program Office in support of Government office procedures, including the following:
Answer and screen incoming telephone calls
Receive, greet, and screen visitors
Maintain logs and listings
Schedule appointments/meetings
Support meetings on and off NSWCDD location Receive, review, type, edit and process correspondence and documents
Receptive to receiving correspondence and docs for preparation as rough draft, handwritten, verbal or via email
Handling and process documentation
Sorting, route, track, distribute, copy, scan, fax, file, download, archive, shred and dispose
Processing timecards, training requests and shipping documents using Navy ERP system
Establish, maintain and update office filing in accordance with NSWCDD Records Management policies
Receiving, coordinating and act on data calls
Maintaining and replacing inventory of office supplies
Coordinate with NSWCDD Public Affairs for all distinguished visitors
Designate and reserve parking spaces for VIP visitors
Travel on base for delivery and pick-up of official information (use Government vehicle)
Create spreadsheets and power point presentations
Upload, maintain & search documents for retention purposes into folders on SharePoint or other identified repositories
Assisting Government Staff daily. Provide guidance and review work of lower level secretary in absence
Government or Contractor senior level secretary
Providing clerical support in absence of Government clerical/secretarial/administrative personnel Perform maintenance on office equipment and call for services when needed
Replace printer and plotter supplies as needed
Copies, printers, fax machines, shredders
Aid in disposal of excess equipment
Maintain office calendars, key inventory, coordinate plant account inventories, perform muster procedures, execute new employee onboarding process Use Government systems, IBPES, DISS, Navy ERP, DTS and applications on NSWCDD Homepage
For processing of Telephone Work Request, IT MAC request, visitor clearances, visit request, overtime, compensatory time request, property passes, travel orders
Establish and maintain Standard Operating Procedures (SOP’s) for clerical/secretarial duties
Demonstrate a professional demeanor and the ability to communicate effectively both orally and in writing
Secretarial and Administrative Support will assist visually impaired, blind, and other disabled Government personnel with:
Clerical, secretarial, and administrative tasking
Assistance in completing tasking when accessible software is not available or compatible to current office equipment
Reading aloud documents, reports, mail, and other work-related items including reading for recording on tape for use by impaired personnel
Describe various illustrative materials such as pictures, charts, drawings, and symbols
Reading and signing hard copy documents
Completing of electronic training
Timekeeping entry and approval
Data entry into automated business applications tools to include CIPA performance, Personnel Addendum (PA), Honorary Awards, NSWCDD trackers
Research of creative and innovative technological solutions that lead to greater independence
Guiding employees' hand to appropriate location on documents to sign/approve or within data systems to electronically sign/approve
Transport impaired employee to meetings and training events utilizing Government Vehicle
Qualification
Required
Active DoD Secret clearance (or be a US Citizen able to obtain and maintain a clearance)
Two (2) years of experience creating and maintaining documentation and data management systems
Experience providing general administrative support in all facets of clerical administration
Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook and Access) & Adobe
Able to type 40 words per minute
Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports
Demonstrated ability (through experience) to multi-task, perform, and communicate professionally, including professional phone etiquette
Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing a calendar, and scheduling appointments
Benefits
Comprehensive benefits
Competitive pay
Growth opportunities
Excellent retirement options
Company
Akima
Akima focuses on delivering services in the areas of logistics, IT, supply chain, systems engineering, construction and protective services.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Chris Jenkins
Group President
Michael Alvarado
Chief Growth Officer
Recent News
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2025-10-23
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