Florida State University · 9 hours ago
Administrative Specialist - UBA Central Office
Tallahassee, FL
Full-time
Onsite
Entry, Mid Level
2+ years expFlorida State University is one of the nation's elite research universities, and they are seeking an Administrative Specialist to provide high-level administrative support to the University Business Administrator and client sites. The role involves assisting with HR functions, procurement, and training while ensuring compliance with university policies and regulations.
EducationUniversities
Responsibilities
Responsible for providing support to UBA client sites to assist with administrative functions related to HR transactional functions, recruiting, hiring, job opening packets, I-9's, new employee orientation, terminations, personnel actions, funding changes, position description changes/updates, time & leave, FMLA, workers compensation, FACET, and payroll cost center processes. May be assigned to a UBA client sites for extended periods to assist with business processes to achieve the sites' operational goals while upholding compliance with applicable laws, regulations, and university policies. Researches, problem solves, and assists with creating functions to monitor HR actions and ensuring a sound environment of internal controls and compliance
Provides Procurement and Travel functions for client sites as assigned. Supports departmental audits related to personnel, payroll, travel, and procurement activities to ensure compliance with University, state, and federal policies and regulations. Researches transactions utilizing OMNI queries/reports and partners with F&A Central Offices to assist UBA sites in processing corresponding actions. Serves as a resource to UBA sites by interpreting and recommending policies and best business practices ensuring a clear understanding of compliance
Responds to requests for information and works with client sites to resolve problems. Provides training for new and existing employees on human resources and fiscal actions/processes ensuring compliance with University, state, and federal policies and regulations. Assists in the creation and review of departmental training documents and resources. Serves as a backup for the UBA Central Office managing active appointment reports, spreadsheets, and payroll cost center reports, ensuring accurate and timely data
Qualification
Required
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
Preferred
Previous experience with human resource actions including but not limited to time & leave, recruiting, onboarding, personnel actions, etc
Ability to train others, document processes, and create training materials
Proficient with Microsoft Office suite (Excel, Word, Outlook, PowerPoint) and Adobe
Experience reviewing and analyzing information to provide updates, both verbal and written
Benefits
Compensation
Benefits
Wellness
Recognition
Employee Development
Company
Florida State University
Florida State University is an American public space-grant and sea-grant research uivnersity.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$108.2MKey Investors
National Science FoundationNational Institutes of Health
2024-02-23Grant· $6M
2023-01-27Grant· $72.7M
2021-10-14Grant· $14.5M
Leadership Team
Ebe Randeree
Associate Dean. College of Communication & Information
Jeff Latimer
Associate Director of Information Technology
Recent News
2025-11-24
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