Diocese Of Winona-Rochester · 6 hours ago
Administrative Assistant – Finance Office / Human Resources
Rochester, NY
Full-time
Onsite
Entry Level
2+ years expThe Diocese of Winona–Rochester is seeking a dependable and detail-oriented Administrative Assistant to support the Finance Office and Human Resources Department. This position provides confidential administrative support to the Chief Finance & Administrative Officer and the Director of Human Resources and contributes to the effective day-to-day operations of the Pastoral Center.
CharityCommunitiesNon ProfitReligion
Responsibilities
Provide administrative support to the CFO/CAO and Director of Human Resources
Prepare correspondence, transcribe letters, photocopy, file documents, and manage telephone communications
Coordinate board meetings, including preparation, minute-taking, and meeting logistics
Open, process, and distribute finance office mail; prepare and total checks for deposit
Assist with proxy requests from parishes and diocesan institutions
Support departmental mailings and special projects
Maintain and update website content for Finance, Human Resources, and Benefits as assigned
Retrieve and distribute mail from the U.S. Post Office on a daily basis
Maintain calendars for the CFO/CAO and HR Director
Conduct research for presentations and administrative projects
Provide support to other Pastoral Center departments as needed
Qualification
Required
Ability to work efficiently in a deadline-driven environment
Strong organizational skills and attention to detail
Excellent verbal, written, and interpersonal communication skills
Ability to maintain confidentiality and exercise discretion
Proficiency with Microsoft 365 applications
Ability to multitask, prioritize work, and adapt to changing needs
Typing speed of 50+ words per minute
Positive, professional demeanor and collaborative work style
High school diploma or GED required
Minimum of two years of clerical or administrative experience
Ability to perform multiple tasks under deadlines, sit for extended periods, lift 10+ pounds, and regularly use a computer and standard office equipment
Preferred
Associate or bachelor's degree preferred
Experience in finance, accounting, or human resources preferred
Bilingual Spanish or bi-cultural Hispanic background is a plus
Company
Diocese Of Winona-Rochester
Diocese of Winona-Rochester offers pastoral care, religious education, and community programs for Catholic parishes.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Andrew D. Brannon, CPA, CDFM
Chief Operating Officer | Chief Financial Officer
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