Legal Services NYC · 2 hours ago
Executive Assistant to the Project Director
Manhattan Legal Services
Full-time
Onsite
Mid, Senior Level
$78K/yr - $121K/yrLegal Services NYC (LSNYC) fights poverty and seeks racial, social and economic justice for low-income New Yorkers. They are seeking a highly skilled Executive Assistant to support the Project Director in managing the operations of a legal services office, ensuring smooth communication and administrative support among staff, board members, and external partners.
Law EnforcementLegalProfessional Services
Responsibilities
Provide high-level administrative support to the Project Director, including calendar management, scheduling, correspondence, and meeting preparation
Support the MLS Board of Directors, including preparing materials and taking minutes at evening board meetings
Serve as a point of contact with elected officials, community partners, funders, and external stakeholders
Assist with planning and coordination of MLS events, meetings, and outreach activities
Coordinate and support hiring processes, onboarding, and employee orientation
Process and track personnel and HR-related documents
Monitor staff timekeeping and assist with related administrative follow-up
Support intern and fellowship programs as needed
Assist with facilities management and office operations
Help manage escrow and other fiscal-related administrative tasks, including accounts payable support
Evaluate, improve, and help implement office systems, procedures, and workflows
Coordinate and support receptionists and secretarial staff, including scheduling and coverage
Assist with office-wide scheduling, meetings, and administrative coordination
Support special projects and initiatives at the direction of the Project Director
Prioritizes conflicting needs; handles matters expeditiously and proactively; and follows through on projects to successful completion, often with deadline pressure
Maintains confidentiality and discretion
Provide other support as needed
Qualification
Required
Previous secretarial or administrative assistant experience is required
Strong commitment to social justice and experience working with or supporting diverse, low-income communities
Significant administrative or executive assistant experience, preferably in a nonprofit, legal, or public-interest setting
Post-secondary education or equivalent professional experience
Excellent organizational skills, attention to detail, and ability to manage multiple priorities and deadlines
Strong written and verbal communication skills
Ability to interface professionally and effectively with board members, government officials, funders, and senior leadership
Proficiency in Word, Outlook, Excel, and Internet; knowledge of Adobe Pro required
Familiarity with office systems, communications platforms, and administrative technology
Sound judgment, discretion, and strong problem-solving skills
Collaborative, flexible, and able to work both independently and as part of a team
Benefits
Excellent health and dental insurance
Employer contribution to a pre-tax 403 (b) retirement plan
Generous leave time
Company
Legal Services NYC
Legal Services NYC is a legal service company.
Founded in 1968
501-1000 employees
H1B Sponsorship
Legal Services NYC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2023 (2)
2022 (1)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Greg Klemm
Chief Financial Officer
Jack Lever
Chief Financial Officer
Recent News
2024-05-16
Company data provided by crunchbase