NEOGOV · 7 hours ago
Sr Contract Specialist (Procurement)
San Antonio, TX
Full-time
Onsite
Senior Level
$76K/yr - $76K/yr
5+ years expNEOGOV is seeking a Senior Contract Specialist in Procurement responsible for high-level administrative work involving the contracting for supplies, materials, and equipment. This role ensures compliance with contract management systems and supports various departmental programs.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Interviews and confers with vendor representatives, staff, and the Director regarding specifications, purchases, price increases, and complaints
Assist with the preparation of specifications and the scope of work for solicitations
Update contract information in the JD Edwards accounting system to include contract and insurance expiration dates, so as to keep such information current
Drafts weekly reports on contract issues to include expirations, disputes, resolutions, and any other concerns expressed by internal or external customers
Recommends the imposition of sanctions to include termination of the contract and the assessment of liquidated damages to management
Corresponds with vendors about purchase order issues
Ensures contracts are compliant with all rules, regulations, policies, and procedures
Develops and/or interprets rules, policies, or procedures regarding contract management or contract administration
Recommends the development of new contracts based on end-user requirements
Develops contracts by identifying needs, analyzing resources, describing services to be rendered, and negotiating pricing and other contract features/terms
Coordinates and facilitates contract management activities
Manages contracts using project management tools (i.e., work breakdown structures, GANTT charts, Performance Evaluation and Review Technique (PERT) charts, Critical Path Method (CPM), Microsoft (MS) Project, etc.)
Coordinates the risk assessment process for contract planning and monitoring
Participates in the negotiation of contracts
Inspects and/or audits contractors to ensure compliance with contract terms and conditions
Monitors contractor performance
Mediates and analyzes contract-related protests or disputes
Recommends cancellation or termination of contracts
Provides guidance to agency staff and the community regarding contract administration policies and procedures
Identifies training needs and provides training and technical assistance to clients or public entities regarding the contracting process in order to comply with statutes, rules, and policies
Continually refines best practices guidelines for contract management
Certification as a State of Texas Certified Texas Contract Developer (CTCD) must be obtained within 18 months, and a Texas Contract Manager (CTCM) must be obtained within 24 months
Serve as the department's subject matter expert (SME), maintain records related to Cooperative purchasing programs where Opportunity Home is a participant member, and the contracts it is utilizing
Assist the Purchasing Card (P-card) Administrator in training, managing, and updating the program’s policies and procedures
Serve as auditor of the Procurement Department’s solicitation process and records to ensure compliance with policies, procedures, and due diligence requirements
Responsible for issuance of Invitations for Bid, Request for Proposals, and other procurements as assigned, and the management of the process from issuance to contract award
Provides daily guidance and oversight to a team of Contract Specialists; manages workload distribution to ensure equitable processing of solicitations and contract renewals
Conducts regular performance reviews, establishes Key Performance Indicators (KPIs), and provides constructive feedback to ensure team members meet departmental goals
Mentors staff in obtaining and maintaining CTCD and CTCM certifications; identifies individual training needs and facilitates professional development opportunities
Reviews and approves the work products of Contract Specialists, including scopes of work, solicitations (IFBs/RFPs), and contract award recommendations to ensure accuracy and professionalism
Acts as the first point of escalation for complex vendor disputes, protests, or sanctions recommended by junior staff; provides final departmental recommendations to the Director
Analyzes procurement cycle times and contract expiration reports to identify bottlenecks; implements process improvements to streamline the 'issuance-to-award' timeline
Complete all duties as assigned or requested as outlined in operational and procedural guidelines. These guidelines are maintained and issued in the event of an emergency situation that arises at a property or any other location that serves our residents or employees
Participate in Trauma Informed Care (TIC) initiatives to include training, workgroups, project assignments, etc., that are launched or implemented in order to achieve and/or maintain certification as a TIC organization
Employees are expected to use Generative AI solutions ethically and responsibly
Other duties as assigned
Qualification
Required
A Bachelor's Degree from an accredited college or university in Business Administration, Procurement, and/or Marketing
An additional eight (8) years of related experience may be considered in lieu of educational requirements
Five (5) years of experience in purchasing, bid preparation, vendor, and contract management
Two (2) years of supervisory experience
Must have the ability to learn and use cloud applications such as the Google GSuite applications, including but not limited to Google Chrome Browser, Gmail, Drive, Calendar, Docs, Sheets, and Slides. Understand document sharing and collaboration in the cloud. Experience and proficiency with Microsoft Office 365, cloud-accessible applications, including but not limited to OneDrive, Outlook, Word, Excel, and PowerPoint, or a MAC or PC desktop equivalent, is acceptable
Successful completion of a criminal history background check, education, work history verification, and drug screening test
Texas Class “C” driver's license at the time of placement and insurable by the organization's fleet and liability insurance carrier
Must have the ability to earn certifications as required by assigned tasks
Knowledge of contract negotiation procedures and techniques
Knowledge of contract administration and management practices and procedures
Knowledge of procedures and techniques used in developing contracts
Knowledge of solicitation methods
Knowledge of basic accounting principles and practices
Knowledge of legal terminology used in contracts and other agreements
Knowledge of insurance and bonding requirements
Skill and proficiency in utilizing the Microsoft or Google suite of basic computer applications
Skill in operating a personal computer and utilizing rudimentary software and common office equipment
Ability to communicate clearly and effectively, both verbally and in writing, with a diverse public, including various Opportunity Home management groups
Ability to develop and maintain effective working relationships with those contacted in the course of work
Ability to develop solicitation documents according to laws, rules, regulations, policies, and procedures
Ability to complete the procurement processes for goods and services, from solicitation through contract award
Ability to develop written reports and presentations
Preferred
State of Texas Certified Texas Contract Developer (CTCD), Certified Texas Contract Manager (CTCM), or other governmental procurement certifications, such as those issued by NIGP
Ability to learn cloud technologies such as LucidChart for diagram, workflow, and chart drawing. Experience with Vizio or equivalent is acceptable. Basic understanding of Virtual Private Network (VPN) access to connect to internal business systems
Benefits
HEALTH INSURANCE - BLUE CROSS/BLUE SHIELD HEALTH PLAN
DENTAL INSURANCE – BLUE CROSS/BLUE SHIELD DENTAL PLAN (BLUECARE DENTAL)
VISION INSURANCE – HUMANA
LIFE INSURANCE – (BLUE CROSS/BLUE SHIELD OF TEXAS)
LONG TERM DISABILITY – (BLUE CROSS/BLUE SHIELD OF TEXAS)
SHORT TERM DISABILITY – (BLUE CROSS/BLUE SHIELD OF TEXAS)
VOLUNTARY ACCIDENT INSURANCE - (BLUE CROSS/BLUE SHIELD OF TEXAS)
VOLUNTARY CRITICAL ILLNESS - (BLUE CROSS/BLUE SHIELD OF TEXAS)
LEGAL SERVICES - ARAG LEGAL SERVICES
OPPORTUNITY HOME PENSION PLAN
457 DEFERRED COMPENSATION PLAN - (MISSION SQUARE)
FLEXIBLE SPENDING ACCOUNTS – MCGRIFF INSURANCE SERVICES
FMLA / ADA ADMINISTRATION - ABSENCE MANAGEMENT (COMPSYCH)
PAID PARENTAL LEAVE
PTO DONATION
LIVONGO DIABETES MANAGEMENT (BCBS)
SMOKING CESSATION PROGRAM (BCBS)
EMPLOYEE ASSISTANCE PROGRAM – DEER OAKS
TUITION REIMBURSEMENT PROGRAM
DISCOUNTED TICKETS
GYM REIMBURSEMENT/WEIGHT LOSS PROGRAM
Opportunity Home furnishes employees with 13 paid holidays annually.
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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