Talent Groups · 1 hour ago
Administrative Assistant
Chicago, IL
Contract
Hybrid
New Grad, Entry LevelTalent Groups is seeking an Administrative Assistant to support a senior executive within a Fortune 500 client. The role involves providing high-quality administrative and operational support to ensure smooth team operations with exceptional attention to detail.
IT Management
Hiring Manager
Tina Rodgers
Responsibilities
Provide comprehensive administrative support, including calendar management, scheduling meetings, coordinating travel, and preparing expense reports
Maintain accurate records while ensuring confidentiality and organization of sensitive information
Prepare, edit, and format correspondence, presentations, spreadsheets, and other business documents
Support procurement activities, including invoice processing and tracking budget-related items
Coordinate internal and external communications and ensure timely follow-up on requests
Prepare briefing materials, agendas, meeting notes, and action-item summaries
Serve as a point of contact for team inquiries and administrative requests
Assist with onboarding activities for new team members and participate in cross-functional administrative partnerships
Remain adaptable to shifting priorities and evolving business needs
Perform additional administrative duties as assigned
Qualification
Required
Proven experience in Office Administration, Office Management, Administrative Assistant, Executive Assistant, or similar roles
Experience coordinating travel arrangements
Strong ability to manage multiple priorities with exceptional attention to detail in a fast-paced environment
Tech-savvy with proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and WebEx or similar collaboration tools
Excellent communication, project management, and critical thinking skills
Polished and professional demeanor with comfort supporting executive-level leaders
Demonstrated discretion and integrity when handling confidential information
Highly proactive, positive, and dependable with the ability to anticipate needs
Ability to work onsite three days per week
Preferred
Experience supporting executive-level leadership in a corporate environment
Experience coordinating events, logistics, or project workflows
Strong problem-solving skills with a proactive mindset
Familiarity with operational or security-sensitive environments is a plus (not required)
Company
Talent Groups
Talent Groups delivers exceptional experiences by solving the toughest IT talent and technology challenges across all industries.
Founded in 2018
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2018-07-01Acquired
Leadership Team
Matthew James Ripaldi
Chief Executive Officer
Recent News
2024-05-20
Company data provided by crunchbase