Marx Okubo Associates, Inc. · 23 hours ago
Project Administrator - AEC Consulting Support
Denver, CO
Full-time
Hybrid
Entry, Mid Level
$25/hr - $27/hr
2+ years expMarx Okubo Associates, Inc. is a national architecture/engineering/construction consulting firm that collaborates with real estate owners, investors, and lenders. The Project Administrator will perform administrative functions, manage project timelines, and assist in producing detailed reports for various projects.
ArchitectureConstructionConsulting
Responsibilities
Performs administrative functions of the workflow process and producing detailed, accurate deliverable reports for each project assigned
Establish and maintain deadlines, understand clients' needs, assist with production of reports, organize and maintain electronic files and folders, and manage data
Monitor office and breakroom supply inventory, coordinate ordering supplies, assist with organizing and executing office meetings and/or social functions
Learn and understand variety of reports, understand general scope of work according to contract(s), determine appropriate templates, confirm and publish report deadlines, guide team to remain on schedule
Enter information into project spreadsheets regarding timeline, work remaining, and payment disbursements
Create invoices, manage files and folders within formatting guidelines, maintaining updated CRM database
Qualification
Required
High school diploma or equivalent is required
Two to five years of administrative work experience, preferably in an AEC related field, creating accurate detailed reports
Excellent verbal and written communication skills to communicate professionally with internal and external parties
Exceptional proofreading, editing, content reading, and formatting skills
Proficient with current software and platforms including Microsoft Office 365 (Outlook, Word, Excel, Teams, Dynamics), Box, and Bluebeam
Ability to master additional software and platforms utilized or adopted by the company including, but not limited to, PlanGrid, FileMaker, and Quire
Preferred
Associate or bachelor's degree is desired preferably in English, business administration, or related field
Our ideal candidate will be successful because they are resourceful, persistent, organized, detail-oriented, flexible, compassionate, accountable, a self-starter, with a passion for knowledge and a high level of emotional intelligence
Benefits
100% paid health insurance premiums for employee
Up to a 30% match on your 401(k) contributions
Internal growth
Continuing education
Mentor/mentee opportunities
Company
Marx Okubo Associates, Inc.
YOUR PROPERTY RISKS, SEEN AND SOLVED.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Leo James Marx
Founder and Executive Chairman
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