NEOGOV · 7 hours ago
Secretary I - Resource Recovery
50010, IA
Full-time
Onsite
Entry Level
$58K/yr - $82K/yr
2+ years expNEOGOV is a part of the City of Ames, a vibrant community in Iowa. They are seeking a Secretary I to provide full administrative support for the resource recovery division, including managing office tasks, assisting in public education programs, and maintaining effective communication with stakeholders.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Manages the office for and provides secretarial support for the resource recovery division or public works department; greets and screens visitors and screens telephone calls; schedules appointments; makes meeting and travel arrangements; maintains inventory of office supplies; completes forms and documents to effect internal City transactions
May serve as the recording secretary to a board or commission; participates in compiling agenda items; prepares and distributes board packets; takes and transcribes minutes; notifies appropriate individuals, groups or agencies regarding board actions; maintains manual and/or automated historical record of board actions
Assists in the development and implementation of public education and outreach programs to schools, civic groups, residential and commercial customers, policy makers, regulators, and other stakeholders
Educates customers on the role of resource recovery utilities, and on the value and importance of recycling, landfill diversion and sustainability; delivers educational and informational materials to customers in a variety of formats and settings, including: science fairs, classroom presentations, and other environmentally-focused events
Composes and types correspondence, which requires a comprehensive understanding of departmental programs, operations and regulations, and the use of Microsoft Office programs
Develops and maintains an effective and efficient office filing system
Learns, understands, and maintains division and departmental specific software
Produces reports, manages data, and assists with budgetary tasks
Exercises discretion and independent judgment in applying policies and procedures to division, department, or organization-wide situations; assists department or division manager in handling sensitive and confidential matters
Qualification
Required
Some post-secondary education or training in administrative science, office management or business
Two years of full service administrative or office management experience including at least one year using a major word processing software package
Considerable knowledge of modern office practices and procedures including the utilization of automated technology to enhance office efficiency and effectiveness
Considerable knowledge of City and departmental policies and administrative requirements
Considerable knowledge of business English, spelling, business correspondence formats, modern office machines and equipment
Skill in organizing and prioritizing a variety of administrative and office management tasks
Skill in executing a wide variety of routine and specialized administrative functions including demonstrated proficiency in word processing
Ability to interview and screen office visitors and telephone calls
Ability to exercise sound, independent judgment in applying policies and procedures to division, department, or organization-wide situations
Ability to establish and to maintain an effective working relationship with City co-workers at all levels, customers, contractors, vendors and the general public
Ability to communicate effectively, both orally and in writing
Ability to type a minimum of 40 net words per minute
Preferred
Experience with Paradigm software, including CompuWeigh and WeighStation
Knowledge of the Ames Resource Recovery Plant, including its history, current operations, and future goals
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Microsoft Teams
Benefits
Vacation
Sick leave
Family sick leave
Life insurance and AD&D
Health and dental insurance
Vision insurance
Flexible spending accounts
Retirement
Long-term disability
Tuition reimbursement
Discounted Parks and Recreation gym usage and exercise classes
Employee assistance program
Public Service Loan Forgiveness (PSLF) Program
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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