Akima · 1 day ago
Administrative Assistant
Dahlgren, VA
Full-time
Onsite
Senior Level
6+ years expAkima is a federal logistics contractor focused on providing innovative administrative support services. The Administrative Assistant will provide essential administrative support to the Project Team, Program Office, and Corporate Offices, handling a variety of complex and confidential tasks.
ConstructionConsultingCyber SecurityInformation TechnologyLogisticsManagement ConsultingSupply Chain ManagementTechnical Support
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Working independently on requirements with limited supervision
Managing executive office, coordinating actions with executive staff, and maintaining accountability for documentation
Collecting, analyzing, and researching data for assigned projects
Preparing briefing material, charts, graphs, and other presentation material independently
Making administrative decisions providing completed projects/assignments
Handling correspondence not requiring personal attention of Government managers
Assisting in development and preparation of administrative/staff reports
Performing quality assurance with report completeness
Utilizing graphics or desktop publishing software for preparation of presentations
Reviewing and summarizing reports/documents for Government manager directing attention to actions needed or concerns
Assisting in assignments to management
Providing high level customer assistance
Establishing and maintaining Standard Operating Procedures (SOP’s) for administrative duties
May function in a lead role and provide guidance and direction to lower-level employees in the Program Office or Department
Secretarial and Administrative Support will assist visually impaired, blind, and other disabled Government personnel with Clerical, secretarial, and administrative tasking
Assistance in completing tasking when accessible software is not available or compatible to current office equipment
Reading aloud documents, reports, mail, and other work-related items including reading for recording on tape for use by impaired personnel
Describing various illustrative materials such as pictures, charts, drawings, and symbols
Assisting with reading and signing hard copy documents
Completion of electronic training
Timekeeping entry and approvals
Data entry into automated business applications tools to include CIPA performance, Personnel Addendum (PA), Honorary Awards, NSWCDD trackers
Research of creative and innovative technological solutions that lead to greater independence
Guide employees' hand to appropriate location on documents to sign/approve or within data systems to electronically sign/approve
Transporting impaired employees to meetings and training events utilizing government vehicles
In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), this position will provide administrative support to executive staff with office management responsibilities to include budgeting, personnel records and payroll
The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials
Qualification
Required
Active DoD Secret clearance (or be a US Citizen able to obtain and maintain one)
Six (6) years of experience creating and maintaining documentation and data management systems (of which at least four (4) years involved supporting Federal Government programs)
Experience executing and leading tasks associated with mid-executive level (such as SES/Flag Officer, O-6 military, GS-15 civilian) and general administrative support in all facets of administration
Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook & Access) & Adobe
Ability to type 40 words per minute
Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports
Demonstrated ability (through experience) to multi-task, perform, and communicate professionally, including professional phone etiquette
Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing multiple calendars, and scheduling appointments
Preferred
Taking notes and converting into formal meeting minutes
Editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government formats
Receiving and greeting visitors professionally
Handling and storage of classified or sensitive (i.e., Personally Identifiable Information (PII)) materials
Providing daily oversight and direction to support teams
Training/mentoring subordinate personnel on policies and other duties
Team building and conflict resolution
Benefits
Comprehensive benefits
Competitive pay
Growth opportunities
Excellent retirement options
Company
Akima
Akima focuses on delivering services in the areas of logistics, IT, supply chain, systems engineering, construction and protective services.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Chris Jenkins
Group President
Michael Alvarado
Chief Growth Officer
Recent News
Providence Business News
2025-12-31
Huntsville/Madison County Convention & Visitors Bureau
2025-10-23
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