US Tech Solutions · 12 hours ago
Administrative Assistant IV (Global Security Leadership)
North Chicago, IL
Contract
Onsite
Senior Level
$27/hr - $30/hr
5+ years expUS Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. They are seeking an Administrative Assistant IV to provide advanced administrative support to team leaders, ensure compliance with corporate policies, and manage various administrative functions for Global Security.
Information Technology
Hiring Manager
Shivangi Shivpuri
Responsibilities
Provides Advanced admin support to the team leaders. May provide back-up support to other team staff as needed
Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable)
Interact with high-level executives and handle confidential or business-sensitive information
May include some support for tracking budget expenditures
Coordinates and maintains departmental files , as assigned, in compliance with corporate and government regulations
Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable)
Coordinates new employee office set-ups and onboarding
May train/coordinate work for new administrative assistants
Responsible for all administrative functions for Global Security, such as:
O Answering phones
O Calendar management , proactively solving conflicts
O Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues
O Scheduling travel and processing expense reports
O Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments
O Ordering office supplies
O Processing invoices
O Meeting/event planning and catering
O Creating or modifying business documents
O Preparing presentations from source materials
O Preparing binders and other large copy requests
O Requesting publications/articles
O Onboarding various contracted vendors; and
Operates with general instruction and some supervision
Safeguards confidential information
Leadership and Interpersonal Skills:
Fully understands assigned tasks and any associated expectations
Asks for clarification, as needed
Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines
Demonstrates strong problem-solving skills
Accountable and responsible for actions/mistakes
Challenges the team to always do better
Prioritizes own work, balancing multiple requests for assistance
Establishes good working relationships with client areas
Builds rapport and trust with others; possesses good listening skills
Qualification
Required
5+ years of previous administrative experience supporting executives
Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint or Visio and understanding of business processes and requirements
Demonstrates strong problem-solving skills
Accountable and responsible for actions/mistakes
Challenges the team to always do better
Prioritizes own work, balancing multiple requests for assistance
Establishes good working relationships with client areas
Builds rapport and trust with others; possesses good listening skills
Safeguards confidential information
Operates with general instruction and some supervision
Preferred
Some college preferred
Experience working in pharmaceutical company or CRO strongly preferred
Some leadership or supervisory experience desired
Benefits
Various technology and training are available for anyone looking to expand and improve their current skill levels.
Leadership support to drive your career into areas of interest to meet your passion and career goals.
Flexible schedules in many cases, dependent on specific team.
Collaborative team environment, creating a positive experience for those working.
Inter-campus shuttles to get you from building to building with on-demand service to allow you to make the most of your workday.
Complimentary shuttle service from the Metro to the campus (depending on the region/campus); and
Complimentary coffee service throughout locations (depending on the region/campus).
Company
US Tech Solutions
US Tech Solutions counted among the largest yet the fastest growing staffing firm; all achieved organically.
1001-5000 employees
H1B Sponsorship
US Tech Solutions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (9)
2023 (13)
2022 (24)
2021 (18)
2020 (14)
Funding
Current Stage
Late StageLeadership Team
Manoj Agarwal
Chief Executive Officer
Recent News
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2025-05-17
GlobeNewswire News Room
2024-12-13
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