Akima · 14 hours ago
Secretary III
Dahlgren, VA
Full-time
Onsite
Mid Level
4+ years expAkima is a federal logistics contractor that supports its shareholder communities in Alaska. They are seeking a Secretary III to provide principal secretarial support and perform various clerical duties in an office environment, maintaining a close relationship with the supervisor and staff while working independently.
ConstructionConsultingCyber SecurityInformation TechnologyLogisticsManagement ConsultingSupply Chain ManagementTechnical Support
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Perform general secretarial and clerical duties necessary to meet the needs of the Branch, Division, Department or Program Office in support of Government office procedures, including the following:
Answer and screen incoming telephone calls
Receive, greet, and screen visitors
Maintain logs and listings
Schedule appointments/meetings
Support meetings on and off NSWCDD location
Receive, review, type, edit and process correspondence and documents
Receptive to receiving correspondence and docs for preparation as rough draft, handwritten, verbal or via email
Handle and process documentation Sort, route, track, distribute, copy, scan, fax, file, download, archive, shred and dispose
Processing timecards, training requests and shipping documents using Navy ERP system
Establish, maintain and update office filing in accordance with NSWCDD Records Management policies
Receiving, coordinating and act on data calls
Maintain and replace inventory of office supplies
Coordinate with NSWCDD Public Affairs for all distinguished visitors
Designate and reserve parking spaces for VIP visitors
Traveling on base for delivery and pick-up of official information (use Government vehicle)
Creating spreadsheets and power point presentations
Upload, maintain & search documents for retention purposes into folders on SharePoint or other identified repositories
Assisting Government Staff daily. Provide guidance and review work of lower-level secretary in absence of Government or Contractor senior level secretary
Providing clerical support in absence of Government clerical/secretarial/administrative personnel
Perform maintenance on office equipment and call for services when needed. Replace printer and plotter supplies as needed
Copiers, printers, fax machines, shredders
Aid in disposal of excess equipment
Maintaining office calendars, key inventory, coordinate plant account inventories, perform muster procedures, execute new employee onboarding process, Use Government systems, IBPES, DISS, Navy ERP, DTS and applications on NSWCDD Homepage. For processing of Telephone Work Request, IT MAC request, visitor clearances, visit request, overtime, compensatory time request, property passes, travel orders
Establish and maintain Standard Operating Procedures (SOP’s) for clerical/secretarial duties
Demonstrate a professional demeanor and the ability to communicate effectively both orally and in writing
Secretarial and Administrative Support will assist visually impaired, blind, and other disabled Government personnel with:
Clerical, secretarial, and administrative tasking
Assistance in completing tasking when accessible software is not available or compatible to current office equipment
Reading aloud documents, reports, mail, and other work-related items including reading for recording on tape for use by impaired personnel
Describe various illustrative materials such as pictures, charts, drawings, and symbols
Reading and signing hard copy documents
Completion of electronic training
Timekeeping entry and approval
Data entry into automated business applications tools to include CIPA performance, Personnel Addendum (PA), Honorary Awards, NSWCDD trackers
Research of creative and innovative technological solutions that lead to greater independence
Guide employees' hand to appropriate location on documents to sign/approve or within data systems to electronically sign/approve
Transport impaired employee to meetings and training events utilizing Government Vehicle
Qualification
Required
Must have an active Secret clearance (or be a US Citizen able to obtain and maintain a clearance)
Four (4) years of experience creating and maintaining documentation and data management systems
Two (2) years of which involved Federal Government programs and providing mid-executive level (such as O-6 military, GS-15 civilian or below), and general administrative support in all facets of administration
Proficient in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook and Access) & Adobe. Ability to type 60 words per minute
Demonstrated ability (through experience) to work independently and communicate effectively both orally and through formal reports
Demonstrated ability (through experience) to multi-task, perform, and communicate professionally, including professional phone etiquette
Demonstrated proficiency with support functions for meetings, maintaining formal filing systems, scanning, faxing, answering phones and taking messages, managing multiple calendars, and scheduling appointments
Preferred
Experience with taking notes and converting into formal meeting minutes
Experience with editing formal documentation and reformatting written and electronic draft documents in accordance with specified Government formats
Experience with receiving and greeting visitors professionally
Experience with handling and storage of classified or sensitive (i.e., Personally Identifiable Information (PII)) materials
Experience with providing daily oversight and direction to support teams
Experience with training/mentoring subordinate personnel on policies and other duties
Experience with team building and conflict resolution
Benefits
Comprehensive benefits
Competitive pay
Growth opportunities
Excellent retirement options
Company
Akima
Akima focuses on delivering services in the areas of logistics, IT, supply chain, systems engineering, construction and protective services.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Chris Jenkins
Group President
Michael Alvarado
Chief Growth Officer
Recent News
Providence Business News
2025-12-31
Huntsville/Madison County Convention & Visitors Bureau
2025-10-23
Company data provided by crunchbase