NorthBay Health · 15 hours ago
Admin Support Specialist - Cardiopulmonary (On-Site)
Fairfield, CA
Full-time
Onsite
Entry Level
$33/hr - $40/hr
2+ years expNorthBay Health is seeking an Administrative Support Specialist for their Cardiopulmonary department. The role involves providing administrative support, managing schedules, and ensuring effective communication within the team to enhance department workflow.
Health CareHospitalMedical
Responsibilities
Supports organizational mission, goals, and values
Demonstrates respect and affirmation of team members’ unique scope of practice and contribution to work interdependently to achieve a common purpose and to accept responsibility for creating a culture of learning, mutual support and creative problem solving
Capable of working independently and as part of a team
Follows and holds team accountable to established organization, division, and department policies/procedures/protocol
Has responsibility for safely and accurately scheduling procedures for the Cath Lab and Cardiology departments.Works closely with leadership team to further develop accuracies and efficiencies of processes.Aids in development of standard work
Constructs reports as requested by team and assures that they are produced in an accurate and timely manner
Acquires and maintains advanced knowledge of computer software/hardware technology in order to support the program needs of the leadership team including but not limited to Microsoft Office and EHR
Schedules cases accurately maintaining awareness of usual time necessary, equipment, personnel, conflicts, and limitations.Accurately enters information into EHR as assigned
Maintains awareness of patient, staff and physician flow in the unit and communicates changes in timely manner
Manages the coordination of reports including correspondence and other documents according to established time lines
Coordinates special meetings or educational opportunities in support of the leadership team
Understands and supports established organizational, departmental, quality improvement, safety, environmental, and infection control policies and procedures
Completes special projects as requested
Supports the leadership team by recording and/or typing minutes, making room arrangements, and providing follow up as requested
Demonstrates effective problem solving, decision-making and conflict resolution skills
Demonstrates outstanding interpersonal skills and maintains confidentiality in all aspects of the position
Responsible for tracking employee absences, tardies, disciplines, and KinCare and reports findings to the clinical coordinator/management in a timely fashion
Performs data entry in data repositories such as requested.Examples include but not limited to ACC national data registries
Assists with collection of data within EHR to support PI activities
Tracks competency information for the clinical managers as requested. Maintains unit employee competency files as instructed
Performs unit based audit functions as requested and within scope of non-clinical personnel
Demonstrates respect and affirmation of co-workers’ unique scope of practice and contribution to work interdependently to achieve a common purpose and to accept responsibility for creating a culture of learning, mutual support and creative problem solving
Supports the CardioPulmonary Rehab department as needed
Other duties as assigned
Qualification
Required
High school graduate or equivalent
Excellent oral and written communication skills required
Demonstrated experience in managing multiple priorities required
Basic typing and computer knowledge required
Demonstrated experience with Windows NT and database administration required
Must possess ability to prioritize several tasks at once and be able to function in a noisy/ busy atmosphere
Attendance is an essential function of the job
AHA or equivalent BLS required within first three months of hire
Preferred
Graduate of, or completed course work in, a recognized administrative support program or two years' experience at the administrative support level preferred
Medical terminology preferred
Proficient in Microsoft Word and Excel preferred
Company
NorthBay Health
NorthBay Health is a locally based, nonprofit health care organization serving Solano County since 1960.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mark Behl, MHA, MBA
President and CEO
Christopher Timbers
Vice President, CIO
Recent News
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2025-01-30
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