Barnes & Thornburg LLP · 1 day ago
Legal Administrative Assistant
Philadelphia
Full-time
Onsite
Entry Level
1+ years expBarnes is a law firm seeking a Legal Administrative Assistant to perform a variety of secretarial duties for assigned attorneys. The role involves maintaining client relations, managing correspondence, and organizing legal documents while ensuring confidentiality and compliance with office policies.
Legal
Responsibilities
Operates standard office equipment and technology necessary to perform duties of assigned desk (laptop, phone, Microsoft Suite, etc.)
Prepares correspondence, memoranda and other legal documents from written and oral drafts; drafts standard correspondence, and other documents
Screens telephone calls and records messages
Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery
Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system
Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed
Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship
Makes appointments for attorney(s)
Processes bills; proofs billing sheets; reviews and edits bills
Works closely with administrative support staff; proofs documents returned from word processing; ensures that attorney time sheets are provided to appropriate person in a timely manner
Performs legal assistant duties as requested
Performs overload typing, filing, photocopying, or reception relief as time permits and as request
Other duties as assigned
Qualification
Required
Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters
Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent
Approximately one to two years on the job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision
Ability to transcribe legal documents, correspondence and reports from rough draft or dictation
Ability to organize and prioritize numerous tasks and complete them under time constraints
Ability to proofread typed material for grammatical, typographical or spelling errors
Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact
Interpersonal skills necessary in order to communicate in person, by e-mail and telephone to provide information with ordinary courtesy and tact
Work occasionally requires a high level of mental effort while producing a high volume of information performing other essential duties
Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours
Company
Barnes & Thornburg LLP
In an evolving business landscape, we stand ready at a moment’s notice, adapting with agility and precision to achieve your highest goals.
1001-5000 employees
H1B Sponsorship
Barnes & Thornburg LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2022 (1)
2021 (3)
Funding
Current Stage
Late StageLeadership Team
Brittany Garcia
Partner
David Wong
Attorney
Recent News
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