Orion Group · 20 hours ago
Executive Administrative Assistant- Global Security
Lake Bluff, IL
Full-time
Onsite
Senior Level
$30/hr - $30/hr
5+ years expOrion Group is partnering with a global pharmaceutical client to support a high-performing, collaborative team environment for their Global Security team in North Chicago. This role involves providing advanced administrative support to senior leaders and teams while managing various organizational tasks in a fast-paced environment.
Human ResourcesRecruitingStaffing Agency
Hiring Manager
Danielle S.
Responsibilities
Provide advanced administrative support to senior leaders and teams
Manage calendars, meetings, travel, and expense reporting
Coordinate onboarding, office setup, and vendor onboarding
Prepare presentations, reports, and business documents
Handle confidential and business-sensitive information with discretion
Track invoices, purchase orders, and budget-related items as needed
Support meetings and events, including logistics and catering
Utilize Microsoft Office and business systems (e.g., Teams, Zoom, travel & expense tools)
Maintain departmental files in compliance with corporate and regulatory requirements
Operate with general direction and minimal supervision
Qualification
Required
5+ years of executive-level administrative experience
Advanced proficiency in Microsoft Office
Comfortable navigating evolving priorities and complex business processes
Self-starter with a 'make it happen' attitude
Strong organizational and problem-solving skills
Ability to manage multiple priorities and deadlines
Proactive communicator who raises risks and provides status updates
Builds strong relationships and works effectively with cross-functional partners
Demonstrates accountability, adaptability, and a continuous-improvement mindset
Preferred
Some college preferred
Prior experience in pharmaceutical, biotech, or CRO environments strongly preferred
Experience with Concur, SharePoint, or Visio a plus
Benefits
Access to modern technology and ongoing training
Supportive leadership focused on professional development
Flexible schedules depending on team needs
Collaborative, inclusive work culture
On-site amenities and transportation services (location dependent)
Company
Orion Group
Orion Group has developed themselves into one of the world's leading personnel service providers.
201-500 employees
Funding
Current Stage
Growth StageRecent News
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2026-01-06
2026-01-05
2025-12-29
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