ASM Global · 1 day ago
Administrative Services Assistant
Brooklyn, NY
Full-time
Onsite
Entry Level
$17.50/hr - $17.50/hr
1+ years expASM Global is a company dedicated to creating unforgettable live experiences at Barclays Center. They are seeking an Administrative Services Assistant to provide clerical and administrative support, maintain a welcoming environment, and assist with various HR tasks.
Entertainment
Responsibilities
Maintains a professional, friendly and hospitable presence in all internal and external interactions
Dealing with queries or requests from the internal employees, clients, guests and general public
Providing general clerical and administrative support to all levels of professionals
Scheduling appointments, organizing meetings, maintaining appointment diary either electronically or manually
Responsible for maintaining a fun, friendly, and safe environment
Preparing letters and documents including receiving, responding, and sorting out e-mails and deliveries received
Professionally operate a multiple-call telephone console and route all incoming calls to person or location within the arena and external corporate office
When applicable, provides callers company information as well as other information such as company address, directions to the company location, company fax numbers, company website, and other related information
Exercises discretion and interpretive judgment when speaking with sometimes stressful callers
Provides general administrative and clerical assistance to the HR team and other departments as needed
Communicates the applicable elements of visitor protocol, including special guests, in conjunction with building security to ensure compliance with building policies as well a flawless execution of the respective components
Ensures conference space is clean and creating a "Best-in Class" environment to facilitate positive relations
Assists with upkeep and organization of the executive office storage room
Assists with mass new hire orientations, including the I-9 verification process, mass hire file submission, and auditing that the new hire paperwork has been properly completed
Works in coordination with Human Resources staff to ensure processes are efficient, effective and easily understood
Assists and contributes to various projects and initiatives driven by HR team
Maintain company confidentiality and proprietary information
Maintain cleanliness of general office area and workspace
Stock kitchen pantry in the executive office, administrative offices, and employee break room
Perform other duties as assigned
Qualification
Required
One (1) year prior administrative support experience, preferably in a sports/entertainment venue environment
Must have reliable transportation to and from Barclays Center for scheduled shifts. Parking will not be provided
Working knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook)
Exhibit a courteous, outgoing personality
Ability to take direction well and work well with others
Must be available to work at least three days and evening events per week; including all events on Fridays, Saturdays, Sundays, and Holidays
The ability to demonstrate dependability and reliability by being punctual, working assigned and varying shifts and completing responsibilities in a timely manner are required
Must be technically proficient with MS Office (Outlook, Word, Excel and PowerPoint)
Must have excellent attention to detail and written and oral skills
Must possess strong communication skills: must be comfortable with engaging in a variety of different communicative modes (verbal, non-verbal, and written) and being attuned to others through strong active listening skills
Must be able to confidentially handle sensitive information, including event-related information, personnel information, and potential work issues
Company
ASM Global
ASM Global is the world’s leading venue management company and producer of live event experiences.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Bryce G. Townsend
Senior Vice President, Commercial Partnerships
Natalie Sharp
Vice President Commercial Partnership Activation
Recent News
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