The Newport Group - Executive Recruiters · 9 hours ago
Office Manager
Encinitas, CA
Full-time
Onsite
Mid Level
$24/hr - $30/hrThe Newport Group is a growing executive search firm seeking an Office Manager for their office in Encinitas, CA. This role involves overseeing administrative management, computer networks, office facilities, and basic HR and AR functions.
ConsultingHuman ResourcesInformation TechnologySmall and Medium Businesses
Hiring Manager
John Fitzpatrick
Responsibilities
Set up new hires on PCs including setting up all hardware and setting up Microsoft Outlook
Troubleshoot various minor PC problems such as programs not loading, internet connectivity, questions on use of Microsoft products, passwords, etc
Maintain the cleanliness of the office by working with janitorial vendor to address any issues
Conduct supply inventory and ensure that office is well-stocked with necessary supplies at all times
Organize monthly lunches, order, pick up food, and clean up training area afterwards
At the direction of the Director of Operations or president, prepare new hire paperwork and review with new hires, ensuring all documents are signed
Work with health insurance broker to ensure all new hires receive proper information and are enrolled in a timely manner
Prepare invoices to clients (approx. 5 per week)
Follow up with clients via phone and/or email to ensure timely payment of invoices
Make bank deposits
Along with president assist with managing 3 rental properties
Other responsibilities or projects may be assigned by President or Director of Operations
Qualification
Required
Overall responsibility for administrative management
Ability to oversee computer network, office facilities, basic HR functions, and basic AR functions
Set up new hires on PCs including setting up all hardware and setting up Microsoft Outlook
Troubleshoot various minor PC problems such as programs not loading, internet connectivity, questions on use of Microsoft products, passwords, etc
Maintain the cleanliness of the office by working with janitorial vendor to address any issues
Conduct supply inventory and ensure that office is well-stocked with necessary supplies at all times
Organize monthly lunches, order, pick up food, and clean up training area afterwards
Prepare new hire paperwork and review with new hires, ensuring all documents are signed
Work with health insurance broker to ensure all new hires receive proper information and are enrolled in a timely manner
Prepare invoices to clients (approx. 5 per week)
Follow up with clients via phone and/or email to ensure timely payment of invoices
Make bank deposits
Assist with managing 3 rental properties
Very proficient with computers, including Microsoft Excel, Microsoft Word, databases, and basic system administration and computer maintenance
Previous experience in an accounting or payroll focused role
Ability to see the big picture and make judgment calls from time to time
Must be able to drive and willing to run errands as needed
Company
The Newport Group - Executive Recruiters
The Newport Group is an executive search firm providing exemplary recruiting solutions for growth industries across North America.
Founded in 1995
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Craig K. Collins
Executive Recruiter | Sr. Director, Homebuilding & Construction
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