Fort Defiance Indian Hospital Board, Inc. · 10 hours ago
ADMINISTRATIVE ASSISTANT (Finance)
Fort Defiance, AZ
Full-time
Onsite
Entry Level
$21.17/hr - $25.62/hr
2+ years expFort Defiance Indian Hospital Board, Inc. is seeking an Administrative Assistant to support the Finance Division. The role involves performing diversified administrative duties, managing correspondence, maintaining schedules, and ensuring confidentiality of sensitive information.
Health Care
Responsibilities
Performs diversified duties of an Administrative Assistant. Interacts with variety of individuals inside and outside of the organization
Reviews, prioritizes and distributes incoming regular and electronic mail to the appropriate individual
Maintains follow-up system on action mail
Composes correspondence of moderate complexity without review and makes responses regarding receipt of letters, etc. Types letters, memos, policies, procedures and/or reports, often of a confidential nature
Maintains staffs’ calendars; schedules meetings; prepares and sequences agendas
Coordinates travel arrangements and itinerary preparation for travel
Answers phones, takes messages, and/or redirects calls to appropriate personnel or department
Greets visitors, responds to a wide range of inquiries of moderate complexity and sometimes sensitive in nature
Prepares reports by gathering and summarizing information
Assists division staff in the procedural aspects of expediting the work of the office, including distribution of workload to take care of fluctuating workloads
Establishes and maintains all files for the Finance Division, in accordance with established record management policies. Files include minutes; policy and procedure manuals; correspondence and other files dealing with particular personnel and financial issues
Prepares, establishes and maintains a tracking system on commitment records and the budget allotted for equipment purchases, travel expenditures, training expenditures, and supply purchases. Checks accuracy, updates records, and checks status of funds to assure funds are available to cover transactions
Maintains confidentiality of all Finance Division information and records; i.e. sensitive patient information, financial information, Personal Health Information (PHI), patient referrals, and Personnel/Payroll information
Researches, prepares presentations and compiles reports using Microsoft Office programs, such as Excel, Word, and Power Point
Arranges and informs departmental meetings, including location, time and staff to immediate supervisor and departmental managers. Assembles background material for agenda items and informs participants of topic to be discussed. Attends and records minutes of the Finance Division meetings, and other meetings as requested
Orders supplies, services and equipment by preparing and maintaining requisitions for the Finance Division. Maintain a tracking system to ensure that all supplies, services or equipment ordered have been received, follow up on orders; inventories all received goods, supplies, services and equipment to obtain an accurate count
Assumes fiduciary responsibility for the Purchase Card (P-Card) management and reconciling transactions monthly by adhering to the purchase card policy
Works a scheduled rotation throughout the departments of the Finance Division
Performs other duties as assigned
Qualification
Required
APPLICANT MUST HAVE A VALID, UNRESTRICTED INSURABLE DRIVER'S LICENSE
RESUME AND REFERENCES ARE REQUIRED
Two (2) years of direct work experience
Associate's Degree in Business Administration or related field
Company
Fort Defiance Indian Hospital Board, Inc.
Fort Defiance Indian Hospital Board’s (FDIHB) mission is to provide superior and compassionate healthcare to our community by raising the level of health, Hozho and quality of life.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase