Mass General Brigham · 8 hours ago
Senior Administrative Assistant RESEARCH NEUROLOGY kl
Boston-MA
Full-time
Hybrid
Senior Level
$20.43/hr - $29.21/hrMass General Brigham is a not-for-profit organization dedicated to advancing patient care, research, teaching, and community service. The Senior Administrative Assistant will support the Division Chief and other individuals within the division by managing calendars, coordinating meetings, and performing a variety of administrative functions to ensure smooth operations.
Health CareHome Health CareMedical
Responsibilities
Prepare reports, meeting minutes, correspondence, and presentations; create and edit documents and spreadsheets
Manage calendars, arrange appointments and itineraries; coordinate meetings, room bookings, and travel logistics; process expense reports
Handle incoming and outgoing correspondence (email, letters, phone calls) with professionalism and confidentiality
Organize and maintain electronic and physical files; oversee office supplies and equipment requests
Serve as a point of contact for internal and external stakeholders; draft memos and announcements as directed
Support special projects and events; follow up on action items and track deadlines
Assist with budget preparation and updates (e.g., compiling line items, tracking spend vs. plan, and maintaining basic spreadsheets)
Track agreements, purchase orders, and invoices; coordinate with Accounts Payable to ensure timely processing and accurate coding
Liaise closely with the Lab Manager, Finance Department, Staffing Affairs/HR, and Accounts Payable on routine and ad hoc items
Maintain logs for vendor onboarding, W-9s, invoice status, and reimbursements; escalate discrepancies to finance partners
Support reconciliation of monthly statements; organize backup documentation for audits and internal reviews
Utilize Insight and/or Workday for transactions, reporting, and HR/position tracking workflows
Coordinate and arrange office services and logistics, including supplies, equipment and environment
Submit PI’s expense reports (lab members submit their own, but may need a resource initially, which is hopefully the admin)
Serve as the POC for their lab regarding travel policies/procedures. The admin is aware in advance of travel. Most compliance issues arise upon their return during the reimbursement request
Be responsible for the PI’s biosketch, CV and maintenance role in Other Support documents. OS is a shared responsibility amongst the GM, admin and PI. GM maintains active section and overlap statements while we rely on the admin to closely work with the PI on the pending and status of pending sections
Attend Neurology Research Support Staff meetings monthly to remain up-to-date in the latest policies and procedures impacting their divisions/labs
Maintain a list of lab/division members and provide to GM routinely (there are several POIs that finance is unaware of since they are not employed or charged salaries to the funds)
Provide orientation and mentorship to other administrative personnel
Serve as subject matter expert on administrative processes and policies
Participate in other responsibilities as assigned as well as meetings, on committees and as a member of administrative initiatives
Qualification
Required
Perform a full range of administrative and clerical functions that keep operations running smoothly across entry- through senior-level responsibilities
Manage calendars and appointments
Coordinate and facilitate meetings, travel, conference calls, and related logistics
Prepare, proofread, and edit correspondence, reports, presentations, and meeting minutes
Handle incoming calls, emails, and mail with professionalism and confidentiality
Organize and maintain electronic and physical filing systems, office supplies, and equipment
Prepare spreadsheets
Assist with payroll and transcription
Remain current on unit policies
Serve as a primary point of contact to internal and external stakeholders
Support special projects and events
Guide other administrative staff while ensuring deadlines are met and office operations are efficient
Prepare reports, meeting minutes, correspondence, and presentations
Create and edit documents and spreadsheets
Arrange appointments and itineraries
Process expense reports
Oversee office supplies and equipment requests
Draft memos and announcements as directed
Support budget preparation and updates
Track agreements, purchase orders, and invoices
Coordinate with Accounts Payable to ensure timely processing and accurate coding
Maintain logs for vendor onboarding, W-9s, invoice status, and reimbursements
Support reconciliation of monthly statements
Organize backup documentation for audits and internal reviews
Utilize Insight and/or Workday for transactions, reporting, and HR/position tracking workflows
Coordinate and arrange office services and logistics
Submit PI's expense reports
Serve as the POC for their lab regarding travel policies/procedures
Be responsible for the PI's biosketch, CV and maintenance role in Other Support documents
Attend Neurology Research Support Staff meetings monthly
Maintain a list of lab/division members and provide to GM routinely
Provide orientation and mentorship to other administrative personnel
Serve as subject matter expert on administrative processes and policies
Participate in other responsibilities as assigned as well as meetings, on committees and as a member of administrative initiatives
Benefits
Comprehensive benefits
Career advancement opportunities
Differentials
Premiums and bonuses as applicable
Recognition programs designed to celebrate your contributions and support your professional growth
Company
Mass General Brigham
Mass General Brigham specializes in providing medical treatments and health diagnostics services.
Founded in 1994
10001+ employees
H1B Sponsorship
Mass General Brigham has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (77)
2024 (61)
2023 (93)
2022 (70)
2021 (80)
2020 (29)
Funding
Current Stage
Late StageLeadership Team
E
Erin Flanigan
SVP, Human Resources, Community, Specialty Hospital Division
O’Neil A. Britton
Chief Integration Officer, Executive Vice President
Recent News
2026-01-22
2026-01-19
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