CTC · 3 hours ago
Department Administrator
Ann Arbor, MI
Contract
Hybrid
Mid Level
$26/hr - $26/hr
3+ years expCTC is a global IT services and consulting company founded in 1996, dedicated to helping organizations innovate and grow. They are seeking a Department Administrator to provide general administrative support, manage budgets, and coordinate departmental activities while collaborating with various teams.
Human ResourcesInformation ServicesInformation Technology
Hiring Manager
Prasanna Kumar
Responsibilities
General administrative support duties for PCC and E2S Departments, working collaboratively with GM, Mgrs, Dept TM’s and collaborating with other PT Div. Admins
New hire setup/preparation (incl. desk setup, required access, and general onboarding support) for TM’s, CP’s and resident Japan-Staff, off-boarding support as needed
Maintaining Dept. organization chart (with GM)
Maintaining Evacuation List for team members in 1555, 1588, Evaluation buildings
Training new Powertrain Div. Admins (in collaboration with other PT Div. Admins.)
Attend budget meetings as required
Support GMs/ mgr to submit indirect budgets and meet targets
Purchase requisition submission and tracking, including approval, PO dispatch, vendor invoicing, Receipting for payment, and PO reconciliation to expenditures. Close cancel POs as required
Vehicle rentals (quotes PO submission, track return timing)
Monthly accrual preparation and submission
Budget corrections (reclasses) – preparation & submission of correction request
Run OT report monthly for managers
Enter new data for JRN’s in estimation dashboards(T&P/Prism, issue support requests, update estimations in T&P to resolve discrepancies
Work with Dept Mgrs to resolve negotiated targets, estimates and planned consumption rates and approvals
Monthly review of budget vs actual to GMs/Mgrs
Meeting arrangement and setup (department meetings, department events) – Dept meeting: Schedule, agenda item side for admin topics, R&D, D+I, R&D training slides, welcome new members, recognize birthdays/anniversaries etc
Assisting in coordinating Exec/Guest/Japan Visitor tours
Coordinating team building events, department lunches, retirement, family event recognitions (incl. occasional shopping for event requirements)
Ordering office supplies as required, monitor supplies budget, and make recommendations to managers regarding purchase decisions
Support travel arrangements as required through Toyota’s travel agency
Support TMs with vehicle shipping/ incoming outgoing requests to Shipping and Receiving
Occasional mail distribution
Department SharePoint management as needed (permissions, new doc libraries, links to home pages)
Issue IS tickets, contact facilities groups as needed for 1555/1588 floor issues as needed
Ad-hoc lunch arrangements for special meetings events
Schedule driver training for new members and track licenses
TMNA Report tracking and submission to TMC Tech admin via BBS2
Assisting GM & Managers in Special Projects as required
Cross-company communications at all organizational levels to support department operations and problem resolution
Participating in PT Div. administrative staff support meetings; provide backup for other Department Assistants as required
Assist in maintenance and occasional data storage/restructuring activities
Qualification
Required
This role requires the ADMIN to work Monday-Thursday in the office and Fridays from home
Excel Testing is required. Candidate must score 80% or higher to qualify for the role
3+ years of general office/department support experience
Excellent verbal, written, interpersonal and customer service skills
Advanced knowledge of MS Teams, Excel, Outlook, Word, PowerPoint, and SharePoint
Strong ability to work independently and collaborate with other team members
Preferred
Knowledge/proficiency with SAP/Ariba is strongly preferred
Strong accounting/financial background would be a plus
Company
CTC
Founded in 1996, CTC is a global IT services, Consulting and Business Solutions partner dedicated to helping organizations innovate, optimize, and grow.
1001-5000 employees
H1B Sponsorship
CTC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
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Trends of Total Sponsorships
2025 (10)
2024 (7)
2023 (12)
2022 (8)
2021 (16)
2020 (40)
Funding
Current Stage
Late StageLeadership Team
Gregory A. Cheesewright
CEO
Recent News
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