Meet Life Sciences · 6 days ago
Operations Administrator
New York, NY
Part-time
Hybrid
Entry Level
3+ years expMeet Life Sciences is a global recruitment company focused on the Life Sciences sector, with offices in major U.S. cities. They are seeking an Operations Administrator to oversee business processes and office management tasks while ensuring smooth workflows for employees.
ConsultingHuman ResourcesRecruitingStaffing Agency
Hiring Manager
Jon Arth
Responsibilities
This position handles administrative tasks, facility maintenance, and employee support within the workplace
On-site IT Support by managing day-to-day queries, managing tasks and requests on our platforms such as Zoom and Bullhorn, working with third parties to log and resolve user issues, and escalating issues where necessary
Responsible for planning and coordinating travel and events, including budgeting and booking business travel, securing venues for company events, and preparing detailed itineraries and information packs
Oversee office administration, including managing post and deliveries, ordering supplies, handling support queries, hardware management, liaising with building management, and ensuring a well-maintained office environment
Coordinate new starter onboarding, including liaising with suppliers to system set-up, managing hardware shipments if necessary, and supporting payroll and documentation processes
Coordinate employee offboarding, including managing account and system deactivation, arranging hardware return, notifying relevant suppliers, and supporting final payroll and documentation processes
Promote and participate in our staff culture by managing our recognition processes, for birthdays, anniversaries and promotions as an example, but by also organizing office-wide events such as Sales Days or our team incentives
Be the local support for our ESG strategy and contribute to planning initiatives that contribute to Meet’s diversity, wellbeing, and broader ESG ambitions; through Charity events, D&I Community events, and other ideas brought forward
Support finance administration by tracking expenditures vs. our budget and reconciling credit card statements and receipts
Ad Hoc PA responsibilities for our Executive Team when they are in the office; spanning ensuring meeting rooms and desks are available, to helping coordinate lunch or dinner reservations
Qualification
Required
3 days a week in office - M, Th, F
Initiative, enthusiasm and outstanding organizational and customer facing skills
Experience in handling administrative tasks, facility maintenance, and employee support
Comfortable dealing with people
On-site IT Support by managing day-to-day queries
Managing tasks and requests on platforms such as Zoom and Bullhorn
Working with third parties to log and resolve user issues
Planning and coordinating travel and events, including budgeting and booking business travel
Securing venues for company events
Preparing detailed itineraries and information packs
Overseeing office administration, including managing post and deliveries
Ordering supplies
Handling support queries
Hardware management
Liaising with building management
Ensuring a well-maintained office environment
Coordinating new starter onboarding
Liaising with suppliers to system set-up
Managing hardware shipments if necessary
Supporting payroll and documentation processes
Coordinating employee offboarding
Managing account and system deactivation
Arranging hardware return
Notifying relevant suppliers
Supporting final payroll and documentation processes
Managing recognition processes for birthdays, anniversaries and promotions
Organizing office-wide events such as Sales Days or team incentives
Being the local support for ESG strategy
Contributing to planning initiatives for diversity, wellbeing, and broader ESG ambitions
Supporting finance administration by tracking expenditures vs. budget
Reconciling credit card statements and receipts
Ad Hoc PA responsibilities for Executive Team
Company
Meet Life Sciences
Life Sciences Affects Us All.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Hannah Donaldson
Chief Executive Officer
Mustafa Husseyin
VP of Finance
Recent News
2024-05-29
2024-04-26
2024-01-31
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