Clayton Services · 3 hours ago
Document Control Specialist
Houston, TX
Full-time
Onsite
New Grad, Entry Level
$20/hr - $20/hrClayton Services is searching for a Document Control Specialist to join a thriving company in the North Houston area. The Document Control Specialist will be responsible for managing, organizing, and tracking documentation related to customer orders, production, and post-shipment requirements.
Career PlanningConsultingRecruitingStaffing Agency
Responsibilities
Maintain and organize project documentation, job folders, and internal records to ensure accuracy and accessibility
Coordinate order documentation from intake through shipment, ensuring all required records are properly logged and stored
Review customer orders and confirm alignment with approved pricing and specifications
Create and manage job entries within internal systems and shared drives
Partner with internal teams to assemble, submit, and track documentation packages required for customer approval
Ensure all documentation complies with customer formatting, approval, and submission requirements
Track and archive vendor documentation, drawings, and release materials
Confirm completion and accuracy of parts lists and technical documentation following production
Prepare Installation, Operation, and Maintenance (IOM) documentation for final delivery with equipment
Distribute shipment notifications and digital documentation to internal and external stakeholders
Monitor and update internal equipment logs, records, and shared directories
Assist in improving and standardizing documentation templates and tagging systems
Respond to customer documentation requests in a timely and professional manner
Manage reporting schedules for designated customer accounts and provide updates as required
Support purchasing activities, including issuing purchase orders and reviewing material requirements
Other duties as assigned
Qualification
Required
Previous document control, administrative, or operations support experience is required
Strong written and verbal communication skills with the ability to interact professionally across departments and with customers
Exceptional attention to detail and accuracy when handling technical and order-related documentation
Highly organized with the ability to manage multiple projects, files, and deadlines simultaneously
Comfortable working in fast-paced, deadline-driven environments
Demonstrates sound judgment, discretion, and confidentiality when handling sensitive information
Ability to identify inconsistencies, troubleshoot documentation issues, and recommend solutions
Capable of working independently while also collaborating effectively with cross-functional teams
Proficient in Microsoft Office and common document management tools
Adaptable and receptive to process improvements and system changes
Preferred
High school diploma or equivalent preferred
Benefits
Excellent benefits available after the completion of the temporary period
Medical
Dental
Vision
401(k)
PTO
And more
Company
Clayton Services
Clayton Services is a staffing and recruiting firm for architecture, engineering, IT, manufacturing, and marketing.
Founded in 1984
11-50 employees
Funding
Current Stage
Early StageRecent News
2025-10-23
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