Nexus Staff Inc. · 1 month ago
Executive Secretaries and Administrative Assistants
Albany, NY
Full-time
Onsite
Entry Level
1+ years expNexus Staff Inc. is a staffing company, and they are seeking an Administrative Assistant for a contract position. The role involves providing administrative support, managing correspondence, and ensuring efficient office operations.
Staffing & Recruiting
Responsibilities
Telephone reception – provide timely and polite call reception; request sufficient information to be able to transfer to appropriate staff members; retrieve messages from voicemail regularly and transfer or return calls; place calls as requested
Management of written correspondence - sort, track, and distribute mail to appropriate staff; prepare written correspondence to be sent under Executive Director's signature, appropriately formatted on office letterhead; file documents as required
Prepare and send email correspondence and/or Charter School Office (CSO) notifications to internal staff and Department members and external schools, districts, and other stakeholders
Assist staff with clerical needs such as photocopying, scanning, and filing of documents
Provide excellent customer service to individuals who send emails to the office inbox by forwarding the email to the appropriate staff member, and/or responding to the email in a timely manner
Travel and appointments - prepare travel forms for approval and maintain travel log; schedule appointments for Executive Director and staff; organize Zoom or Teams meetings and webinars
Place work orders for office equipment, telephone, and software for current and new staff; follow up on requests to ensure completion
Assist in the management of office procedures – implement Charter School Office (CSO) policies and maintain efficient workflow; resolve day-to-day operational problems; organize, expedite, and follow up on projects; coordinate information flow
Qualification
Required
High School Diploma
Preferred
Minimum 1 – 3 years of experience preferred
Benefits
Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
We offer weekly payments via ACH (Automated Clearing House).
Company
Nexus Staff Inc.
Nexus Staff, a leading client centric staffing firm, provides customized searches resulting in a carefully selected portfolio of professionals for you to choose from.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Finn V.
CEO | ENTREPRENEUR | STRATEGIC PARTNER
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