State of Indiana · 10 hours ago
Procurement & Contracts Specialist
Indianapolis, IN
Contract
Onsite
Mid, Senior Level
$64K/yr - $68K/yr
5+ years expThe State of Indiana is one of the largest employers in the state, offering a range of opportunities across various agencies. The Procurement and Contracts Specialist leads procurement operations and contract administration processes, ensuring compliance and supporting consistent procurement practices across the agency.
GovernmentInformation ServicesOnline Portals
Responsibilities
Serve as a primary point of contact and subject-matter resource for agency staff, vendors, and stakeholders regarding procurement and contract management activities
Ensure procurement activities comply with agency policy and established internal controls
Create, process, and track requisitions and purchase orders with appropriate documentation and approvals
Review unliquidated PO reports routinely and coordinate encumbrance adjustments as needed
Work closely with Finance on spending plans, forecasts, and budget alignment
Manage contract workflows in Ironclad following legal review and approval, including routing, execution, and contract record maintenance
Track all contracts and MOUs to ensure uninterrupted business operations and accurate records
Oversee subscriptions and licenses for the organization
Monitor open purchase orders and reconcile discrepancies with Finance
Audit vendor invoices against contract terms and purchasing to ensure compliance
Support monthly and ad hoc procurement-related reconciliations in coordination with the Finance team
Generate individualized reports including but not limited to procurement, contract utilization, and purchasing reports for departments and leadership
Track statutory and policy-based reporting requirements and support timely compliance
Reconcile contract utilization reports and purchasing activity and communicate any discrepancies or risks to Finance leadership
Investigate and resolve procurement, system, and vendor discrepancies in coordination with Finance and other internal stakeholders
Participate in the creation, documentation, and maintenance of procurement-related standard operating procedures
Analyze procurement and contract issues, exercise sound judgment in resolving routine matters, and escalate complex or high-risk issues as appropriate
Develop and analyze procurement and contract management data to identify trends, access performance, and recommend process improvements that strengthen efficiency, compliance, and internal controls
Support continuous improvement of procurement processes to strengthen consistency, transparency, and internal controls
Engage in training to remain current on procurement practices, technologies, and statutory requirements
Serve as a resource to internal departments and external vendors on procurement processes and expectations
Demonstrate flexibility and teamwork by assisting with tasks outside of regular duties
Demonstrate professionalism, discretion, and sound judgment when working with sensitive financial and contractual information
Other duties as assigned
Qualification
Required
Bachelor's degree in accounting, finance, or a related field preferred
Any combination of education and/or demonstrated experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position
At least 5 years of experience in finance or related work experience required
At least 3 years of experience in State government or large enterprise required
Deep understanding of state procurement procedures
Strong working knowledge of state financial systems, statutes, and procurement procedures
Proficient in accounting software and Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, SharePoint, as well as Adobe and other platforms critical to efficiently completing work
Strong analytical and data interpretation skills
Familiarity with Indiana Procurement Codes and agency purchasing policies
Exceptional verbal and written communication skills
Outstanding customer service and problem-solving abilities
Preferred
Bachelor's degree in accounting, finance, or a related field preferred
Experience with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred
Benefits
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
160 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 16 hours of paid community service leave
Combined 192 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Company
State of Indiana
State of Indiana is the government website that provides information, services, news, and events related to Indiana.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Pamella Cook
Chief Financial Officer
Annie Frischkorn
Senior Human Resources Business Partner
Recent News
2025-11-08
2025-08-13
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