Trio Supply Chain Solutions · 9 hours ago
Order Management & Purchasing Operations Coordinator
Santa Ana, CA
Full-time
Hybrid
Mid Level
3+ years expTrio Supply Chain Solutions is seeking a detail-driven Order Management & Purchasing Operations Coordinator to support internal sales and purchasing operations. The role focuses on order entry, purchase order coordination, and maintaining operational control to ensure timely order fulfillment and data integrity.
AdviceHardwareManufacturingSmall and Medium Businesses
Responsibilities
Enter customer sales orders accurately in Acctivate ERP
Validate order details including part numbers, quantities, pricing, ship methods, and requested dates
Stage purchase orders using Acctivate's PO Wizard and route for release
Support approximately 11 sales orders per day
Maintain real-time order and PO status visibility
Compile and maintain teardown batches in Excel to ensure full traceability where ERP limitations exist
Maintain lineage from customer machine serial numbers and MT-MODs to harvested parts and quantities
Reconcile harvested, offered, and ordered quantities
Support 3-4 teardown batches per week
Compile new offer-eligible inventory and supporting data
Prepare internal packets for engineering analysis and historical background checks
Track what inventory has been offered, is pending, rejected (with reasons), or ordered
Track supplier confirmations, ETAs, partial shipments, and backorders
Communicate directly with suppliers as needed and coordinate internally with buyers
Escalate delivery risks or discrepancies promptly
Maintain clean, auditable records across ERP, Excel, and internal systems
Support monthly internal reporting related to harvested and ordered inventory
Ensure data accuracy, completeness, and consistency
Qualification
Required
3-5 years of experience in order management, purchasing coordination, or supply chain operations
Experience working in ERP systems (ERP experience strongly preferred)
Strong Excel skills and comfort managing structured data
High attention to detail and ability to follow established SOPs
Clear written and verbal communication skills
Ability to manage multiple orders and priorities in a fast-moving environment
Benefits
Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation, Sick & Public Holidays)
Family Leave (Maternity, Paternity)
Short Term & Long Term Disability
Training & Development
Work From Home
Wellness Resources
Company
Trio Supply Chain Solutions
Trio Supply Chain Solutions specializes in locating viable supply options for EOL parts.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase