Prime IV Hydration & Wellness · 3 days ago
Office Coordinator & Receptionist
Colorado Springs, CO
Full-time
Onsite
Mid Level
$18/hr - $22/hr
3+ years expPrime IV Hydration & Wellness is seeking an Office Coordinator & Receptionist to support senior leadership and oversee daily office operations. This role serves as the first point of contact for employees and guests, blending executive support with light spa management responsibilities.
Health Wellness & Fitness
Responsibilities
Serve as a primary point of contact for C-level executives and senior leaders, assisting with scheduling, priorities, and coordination
Manage calendars, meetings, and logistics for the CEO and other senior leaders as requested
Track follow-ups, action items, and assist with special projects originating from senior leadership
Coordinate leadership meetings and quarterly executive offsites
Own day-to-day office operations and serve as the main point of contact for all office-related matters
Maintain a clean, organized, and fully stocked office environment including common areas, conference rooms, and kitchen
Manage office vendors such as cleaning services, property management, deliveries, and maintenance
Order and track office supplies, kitchen inventory, and ensure equipment is functioning properly
Manage physical office security including keys, access coordination, and facilities needs
Greet and assist internal and external visitors, ensuring a professional and welcoming experience
Coordinate meeting logistics, hospitality, and on-site support for guests
Support office events, team lunches, gatherings, and company-wide activities
Assist with general administrative needs and internal coordination as required
Greet and assist all internal and external visitors, creating a professional and welcoming first impression
Manage front desk coverage during business hours
Check clients in and out using internal systems, ensuring accuracy and efficiency
Schedule appointments and support front-end client flow
Handle incoming calls, emails, and general inquiries with professionalism
Ensure front desk and reception areas remain organized and presentable at all times
Qualification
Required
3+ years of experience in office coordination, executive support, reception, or similar roles
Strong organizational, time management, and multitasking skills
Excellent written and verbal communication
Proven professionalism, discretion, and ability to handle sensitive information
Experience supporting senior leaders or executives
Proficiency with Google Workspace, Slack, Zoom, and standard office systems
Ability to work independently, prioritize effectively, and support multiple stakeholders
Must be based in or willing to relocate to Colorado Springs (on-site role)
Preferred
Experience in a fast-growing, startup, or franchise-based environment
Event coordination or light project management experience
Familiarity with vendor management, facilities coordination, or spa operation
Sales or membership-based customer experience background
Company
Prime IV Hydration & Wellness
Founded in 2017 by industry visionary Amy Neary, Prime IV Hydration & Wellness is a premier, award-winning franchise that has garnered national recognition for its excellence in the health & wellness industry.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase