Virginia Department of Transportation · 7 hours ago
04763 - Maintenance Program Manager
Staunton, VA
Full-time
Onsite
Senior LevelVirginia Department of Transportation is seeking a Maintenance Program Manager to provide leadership and support to the district maintenance program. The role involves developing budgets, monitoring expenditures, and ensuring compliance with policies while coordinating emergency operations and maintenance programs.
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Responsibilities
Prepare and submit budgets as needed
Provide guidance and technical assistance to others during budget preparation process
Monitor expenditures and analyze data for planning and program requirements
Review funding requests, perform cost analyses, and make determination for fund transfers
Monitor VA Traffic reporting
Convey information to district and central office personnel
Assist with training and coordination of on-call response to emergency events
Assist with the development, coordination, and implementation of emergency operations procedures
Serve as liaison between district, Central Office, FEMA, FHWA, and field operations during emergency events
Enact fund transfers through journal entries in automated accounting system
Develop and present reports regarding status of funds, projected expenditures, trends and spend plans
Prepare budget and other financial presentations for District and Statewide Committees
Reconcile year-end budget
Develop, administer and monitor district maintenance budgets and annual spend plans
Work closely with field staff to prepare various budgets, Six Year Plans, Federal Funded Projects and annual spend plan
Serve as an active member of the District Maintenance Program Leadership Group (DMPLG)
Provide support and technical assistance related to maintenance policies, procedures, data analysis and business practices
Coordinate and implement districtwide maintenance programs to include revision or development of new programs
Coordinate VOIS and 511 training to meet statewide operational goals
Develop and conduct specialized training for maintenance operations personnel as new programs are implemented or existing programs are updated
Develop, maintain, and communicate identified changes to policies or procedures as a result of periodic review and audit
Ensure all stakeholders are accounted for and full scope of impact of policy changes are considered before implementation
Coordinate any proposed changes with leadership and stakeholders across the agency
Coordinate the development of budget, procedures, training, implementation, interoperability, interpretation, and oversight of assigned programs in coordination with Division Leadership
Develop procedures that provide consistency and uniformity
Make recommendations on programmatic changes based upon documented best practices, and sound guidance
Develop and implement policies, procedures and guidelines to ensure project quality and compliance
Perform evaluation of correctable non-compliance items identified in Improvement Reviews in accordance with applicable law, regulations, and internal processes to determine whether corrective actions have been taken
Perform comprehensive reviews on complex construction and maintenance, equipment, or safety projects as assigned within scope of program areas
Evaluate engineering, process and management actions
Determine compliance with expected requirements of each activity in compliance with applicable Standard Operating Procedures (SOP) and internal management performance goals
Manage time and adjust priorities as needed
Coordinate review of maintenance operations to assess efficient use of resources, hired equipment and other service maintenance contracts with the District Infrastructure Manager
Track maintenance contracts and coordinate efforts with contracting staff
Manage redistribution of contract changes and submit journal entries for corrections
Compile and submit contracts
Manage project progress to meet timeframes and funding levels
Track, coordinate, monitor and provide financial reports related to emergency projects (declared or non-declared emergencies)
Provide updates to management and field operations
Conduct research and provide technical assistance to customers on a wide variety of roadway design, maintenance, equipment, and/or safety related areas as assigned
Coordinate the flow of information to and from others that contributes to project plan development and execution
Qualification
Required
Ability to gather, analyze data, prepare technical reports and presentations
Ability to interact and communicate effectively with customers
Ability to work independently to set priorities, schedules, resolve issues and make decisions
Experience developing, managing multiple budgets and financial documents
Experience with contract development, administration of goods and service contracts
Knowledge of emergency operations planning, implementation and monitoring
Knowledge of maintenance procedures, policies, practices, methods and materials
Knowledge of state, federal transportation rules, regulations and funding policies
Skill in the use of computers and software applications to include financial management programs
Ability to develop cost-benefit analyses and reports for effective decision-making
Ability to analyze and evaluate cost of operations and budget information
Ability to analyze complex business problems and develop appropriate solutions
Ability to communicate effectively with internal and external customers
Ability to define problems, organize and lead projects, analyze situations to draw conclusions, devise solutions and alternatives, and make recommendations
Ability to develop, monitor and manage project performance metrics
Ability to ensure compliance with policies and procedures and guidelines
Ability to evaluate program effectiveness and improve processes and work methods
Ability to facilitate problem solving
Ability to follow oral and written instructions
Ability to gather and analyze data and reach sound, logical conclusions
Ability to interpret and communicate technical policies and procedures
Ability to lead teams to meet program goals and objectives
Ability to manage electronic files
Ability to manage projects and budgets, prioritize work and work effectively through co-workers and contractors
Ability to plan and conduct formal training programs to highlight quality improvement areas
Ability to produce results under time constraints while managing multiple tasks
Ability to schedule, prioritize and complete multiple complex assignments
Exceptional interpersonal, team building and communication skills
Knowledge of VDOT's Road and Bridge Specifications and Standards
Knowledge of contract development and administration
Knowledge of emergency operations planning, implementation and monitoring
Knowledge of financial expenditure tracking and budgeting principles
Knowledge of full cycle budget planning process
Knowledge of maintenance procedures, policies and practices, methods and materials
Knowledge of organizational management, administrative processes and program areas
Knowledge of state and federal specifications, regulations, policies and procedures
Knowledge of transportation operations principles, practices, and standards
Skill in computer applications, data management and analysis, preparing reports and making presentations
Skill in developing spending plans and monitoring and analyzing budget data
Skill in providing technical assistance to others in the use of budget preparation and related computer programs
Skill in the delivery of exemplary customer service
Skill in the use of computers and software applications to include financial management programs
Preferred
A combination of training, experience, or education in Mechanical Engineering, Civil Engineering, Design, Construction, Criminal Justice, Security, Finance, Accounting, Public Administration, Business Management or related field desired
Experience working with FEMA and FHWA reimbursement process
Knowledge of VDOT's Road and Bridge Specifications and Standards
Progressively responsible experience in transportation maintenance and budgeting processes
Company
Virginia Department of Transportation
The Virginia Department of Transportation (VDOT) is responsible for building, maintaining and operating the state's roads, bridges and tunnels.
Founded in 1875
5001-10000 employees
H1B Sponsorship
Virginia Department of Transportation has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (11)
2024 (16)
2023 (10)
2022 (23)
2021 (8)
2020 (17)
Funding
Current Stage
Late StageTotal Funding
$1.9MKey Investors
U.S. Department of Agriculture
2022-02-16Grant· $1.9M
Leadership Team
Laura Farmer
Chief Financial Officer
Edward Cooper
Deputy Chief Information Officer
Recent News
Morningstar, Inc.
2025-02-15
2022-04-19
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