The Michaels Organization · 17 hours ago
Contract Compliance Admin
Coronado, CA
Contract
Onsite
Mid Level
$36.06/hr - $40.87/hr
3+ years expThe Michaels Organization is a national leader in residential real estate offering full-service capabilities in development, property management, construction, and investment. The Contract Compliance Administrator is responsible for administering contract scopes of work, reviewing contractor performance, and preparing final acceptance documentation for executed contracts.
Real Estate
Responsibilities
Administer the contracting process once agreements are finalized, serving as the primary point of contact for outside contracting representatives
Assist project leadership in preparing contractual agreements for new and ongoing projects, ensuring accuracy and completeness
Coordinate with vendors to ensure all scopes of work are completed strictly based on contract terms
Proactively notify leadership of upcoming contract expirations and recommend necessary renewals or re-bids
Act as the main liaison with external contracting representatives to facilitate clear communication
Develop and implement effective procurement proposals to optimize operational efficiency and cost-effectiveness
Prepare and analyze bid comparisons to identify the best value and assist leadership in vendor selection
Research and interpret regulations to update contracts and ensure strict compliance with applicable local, state, and federal laws
Confirm scopes of work are met and authorize/process change orders as necessary
Identify opportunities for cost-saving ideas and process improvements within the procurement cycle
Monitor and evaluate contractor performance to identify needs for changes to existing contracts or termination of services
Provide regular progress reports on vendor performance to project leadership
Review and maintain a comprehensive contract summary for all ongoing and future contracts
Manage final closeout reporting prior to authorizing final payment to vendors
Provide strategic input for current and proposed contracts during the budget creation process
Coordinate all necessary site visits required for the contract verification process
Complete Ad Hoc reporting
Other duties as assigned
Qualification
Required
Minimum 3 years of experience in a similar role (contract administration, compliance, or procurement)
Effective Project Management skills
Knowledge of federal contracting regulations, including OSHA and Davis-Bacon, is preferred to ensure vendor compliance
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Proficiency in Google Workspace (Drive, Docs, Sheets, Forms)
High school diploma or equivalent required
Valid Driver's License and acceptable driving record
Excellent oral and written communication skills
Exceptional organizational skills and attention to detail are critically important
Ability to keep accurate records and maintain audit-ready files
Ability to handle multiple, shifting priorities and be accountable for results
Must present a professional business appearance
Must be flexible with work hours to meet deadlines
Preferred
Bachelor's degree in a related field is preferred
Benefits
Medical
Dental
Vision
Prescription
Generous paid time off
A 401 (k) plan with a company match
Michaels Employee Scholarship Program
Company
The Michaels Organization
The Michaels Organization is a family of companies dedicated to excellence in affordable, mixed-finance, student and military housing.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$4MKey Investors
Virginia Department of Housing and Community Development
2023-08-24Grant· $4M
Leadership Team
Sharon Har
Vice President of Development
Kimberlee Schreiber
President
Recent News
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