MUSC Health · 11 hours ago
UNIV - Administrative Coordinator I - Department of Otolaryngology
Charleston, SC
Full-time
Onsite
Entry, Mid Level
$40K/yr - $57K/yr
2+ years expMedical University of South Carolina (MUSC) is seeking an Administrative Coordinator for the Department of Otolaryngology – Head & Neck Surgery. The role involves providing administrative support to physicians and advanced practice providers, managing clinic schedules, and coordinating patient care and administrative tasks.
Health CareHospitalMedical
Responsibilities
Provide administrative support to assigned department physicians. This includes tracking and scheduling academic appointments, tracking faulty leave via WorkDay, monitoring clinic schedules to ensure they align with faculty templates and calendars, clinic adjustments when there is an absence, tracking license renewals and CME credits, organizing and helping with academic related work, schedule meetings, taking meeting minutes, distribute mail, CV maintenance, presentations, etc
Administrative and Patient Coordination: Provide high-level administrative support to multiple robust divisions; Work with clinical team (MDs, APPs, coordinator) to ensure all administrative tasks are complete for complex procedures and surgeries (monitor pre-cert, help schedule P2P, help fax appeals, communicate with vendors, triage patient calls, request documents as needed, etc.); Work with nurse coordinator to assist with multi-disciplinary appointments for patients
Maintaining divisional calendars; this includes, but is not limited to: Creating both in-person and virtual meetings, coordinating the use of conference rooms, coordinating meetings for physician to physician consults, coordinating fellowship interviews, etc
Perform division administrative tasks. Duties to include assisting the Vice Chair for Finance and Administration, faculty, students and visitors; coordinating and obtaining required procurement documents for reimbursement; ordering supplies; and providing direct support to meet critical deadlines. Performs special projects, including those related to division clinical education and evaluation, as well as clinic operations. Answering patient phone calls and documenting patient needs or routing the call when appropriate
Prioritizing or response to electronic messages from department physicians, other department physicians requesting coordination of care, the referral management department for complex or overbooking needs, and patients via the EPIC/MyChart platform. This also includes sending electronic notes to referring providers regarding recent patient appointments
Word processing, document editing, data entry
Other duties as assigned
Qualification
Required
A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services
Company
MUSC Health
MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.
Founded in 1824Charleston, South Carolina, USA
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$133MKey Investors
Armadale Capital
2019-12-19Debt Financing· $133M
Leadership Team
Erik Summers
Chief Medical Officer
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