eTeam · 11 hours ago
Executive Assistant
New York, NY
Contract
Onsite
Mid, Senior Level
$25/hr - $34/hr
6+ years expeTeam is seeking an Executive Assistant to provide high-level administrative support. The role involves acting as a liaison between the manager and various departments, managing schedules, and coordinating meetings and travel arrangements.
Information Technology
Responsibilities
Act as liaison between manager and all internal departments and external business associates to ensure that all matters are attended to in an efficient and timely manner
Primary point of contact for internal employees for the manager, initiating work within the department or checking the status of jobs already in progress
Phone work: manage phone calls to ensure that attention is always given to the most urgent materials/requests first
Update and maintain schedule; schedule meetings with numerous attendees as requested
Reserve conference rooms and order food for meetings; Update and maintain contacts
Assist in special projects as requested
Assist with daily operation of the network, ensuring smooth and efficient workflow
Sort/prioritize mail; flag & highlight any relevant articles and advertisements
Collect and organize documents from President’s direct reports
Take accurate notes during senior team and channels meetings and distribute materials pre & post meeting
Coordinate and manage quarterly channel meeting, senior staff offsites and events
Manage mass communications on behalf of Manager
Arrange all President’s travel, including car service, air travel and hotels
Draft and process all travel, entertainment and business expenses, including reconciling and responding to any auditing or finance requests
Be able to seek out and disseminate pertinent information
Qualification
Required
6+ Years Must demonstrate proven advance level in Outlook and Word
Must demonstrate proven Mid Level experience Excel, PowerPoint and the Internet
Bachelor's Degree
1+ years work experience in media industry
Proven ability to provide administrative support
Proficient in MS Office including Word, Excel, Outlook; advanced PowerPoint
Basic understanding and awareness of media and digital platforms
Preferred
Strong communication skills, both verbal and written
Self-starter with excellent phone manner, interpersonal skills, and oral/written communication skills
Ability to maintain professional discretion with sensitive and privileged information
Proactive & detail-oriented with strong organizational skills
Ability to thrive in a fast-paced, team-oriented, deadline-driven environment
Ability to prioritize administrative duties
Demonstrated ability to handle multiple projects and details simultaneously
Excellent interpersonal skills including tact and diplomacy
Ability to work cooperatively with staff inside and outside of the department
Ability to exercise good judgment
Company
eTeam
eTeam is a staffing agency that also provides payrolling services.
501-1000 employees
H1B Sponsorship
eTeam has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (36)
2024 (205)
2023 (11)
2022 (7)
2021 (24)
2020 (25)
Funding
Current Stage
Late StageTotal Funding
unknown2023-12-04Acquired
Leadership Team
Swetta Bhatt
CEO APAC & India
Aanchal Thakur
Chief Customer Officer
Recent News
2025-11-19
2025-08-21
Company data provided by crunchbase