Youth For Christ USA Inc. · 2 hours ago
ADMINISTRATIVE ASSISTANT
Rochester, NY
Full-time
Onsite
Mid Level
3+ years expYouth For Christ USA Inc. is dedicated to communicating the Gospel to young people and their families. The Administrative Assistant will provide high-quality administrative support to the Executive Director and staff, ensuring smooth office operations and assisting with various tasks including logistics for meetings, managing supplies, and supporting staff and volunteers.
Religious Institutions
Responsibilities
Professionally provide support to visitors, callers, donors, and correspondents
Coordinate logistics for meetings, including room setup and amenities
Develop and maintain manual and digital filing systems
Work with sensitive information with discretion to maintain high level of integrity and confidentiality; ensure compliance with privacy policies and regulations
Create and document key processes
Contact vendors for repairs, maintenance, and annual inspections as needed
Review processes and documentation; recommend updates as needed
Manage supplies and equipment inventory
Review and update Safety Plan annually
Day to day maintenance and troubleshooting
Evaluate new equipment for lease or purchase when appropriate
Provide administrative support to all staff to ensure efficient office operations, including, but not limited to, creating program registration forms and mailing lists, maintaining staff request forms, assisting Financial Coordinator with donations, deposits, donor database maintenance, and mailings
Assist with meeting preparation and follow-up, as requested
Manage inquiries for building use
Prepare Facility Use Agreement, in coordination with Executive Director, ensuring that all legal and insurance requirements are included
Assist with planning and execution of key events such as fundraisers and open houses to ensure each is presented with excellence
Manage personal records for contact information and RYFC roles
Monitor progress of individuals through the application process and communicate with the appropriate staff concerning the applicant’s status
Assist staff members with scheduling interviews and updating the Application Record as requested
Orient and onboard volunteer and new staff in conjunction with supervising staff member
Monitor staff and volunteer status in completing Annual Requirements (background check, Abuse Prevention Training, sign documents); follow up with staff and volunteers to assist and secure compliance
Qualification
Required
Demonstrate ability to work and communicate professionally with staff, donors, vendors, and the public
Must possess intermediate/advanced typing and computer skills, with proficiency in: Excel, Outlook, Word, database management and information retrieval via the internet
Work with confidential and sensitive information in a professional manner
Service-oriented: dedicated to meeting expectations of the Executive Director
Able to work independently and exhibit initiative to anticipate needs, analyze RYFC operations, and solve problems, including tracking situations until resolution is achieved
Excellent organizational skills and strong attention to detail
Ability to keep records and develop efficient electronic and paper filing systems
Ability to listen well, follow directions and work collaboratively with RYFC staff, volunteers, and colleagues in other ministries
Ability to prioritize projects and demands to meet deadlines and maintain accuracy
Willingness to learn and grow in administrative functions
Pass a national background check
Education required: High school diploma (minimum); some college or clerical training preferred
Experience required: Administrative / Clerical experience; 3+ years preferred
Character: Strong Christian leader who has exhibited integrity
Preferred
some college or clerical training preferred
3+ years preferred
Benefits
Workers’ Compensation Insurance
Long-Term Disability Insurance
Paid vacation, sick leave, and holidays – on a pro-rated basis
Company
Youth For Christ USA Inc.
YFC reaches young people everywhere, working together with the local church and other like-minded partners to raise up lifelong followers of Jesus who lead by their godliness in lifestyle, devotion to the Word of God and prayer, passion for sharing the love of Christ and commitment to social involvement.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Jacob Bland
President/CEO
Sean Wallinger
Chief Financial Officer
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