DSI Recruiting Services · 4 hours ago
Executive Assistant - Regional Director - Luxury Beauty
Miami, FL
Full-time
Onsite
Senior Level
5+ years expDSI Recruiting Services is a global company in Luxury Beauty seeking an Executive Assistant for its Regional Office based in Miami. The successful candidate will provide high-level administrative and organizational support to the Regional General Manager, managing calendars, coordinating meetings, and handling confidential communications.
Staffing and Recruiting
Responsibilities
Manage & prioritize Director’s calendar, appointments, travel arrangements, & correspondence
Act as the primary point of contact between Managing Director and internal/external stakeholders
Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place
Draft, review, and manage confidential communications and presentations
Handle travel planning and itineraries, including coordination across time zones
Track deadlines, key initiatives, and follow-ups to ensure timely execution
Support with expense reports, purchase orders, and administrative processes
Liaise with cross-functional teams (Finance, HR, Marketing, Operations, and Global HQ) to ensure seamless communication and alignment
Manage sensitive information with professionalism and confidentiality
Qualification
Required
Minimum 5 years of experience as an Executive Assistant or similar role supporting senior leadership
Proven organizational and multitasking skills in fast-paced environments
Exceptional written and verbal communication skills
Positive attitude, strong attention to detail, discretion, and professionalism
Comfortable working independently while maintaining alignment with senior leadership
Able to anticipate needs and think one step ahead
Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
Fluent in English
Preferred
Bachelor's degree in Business Administration, Communications, or a related field preferred
Experience with SAP, Concur, or similar systems is a plus
Spanish or Italian is an advantage
Prior experience in beauty, luxury, or consumer goods strongly preferred
Benefits
Excellent benefits
Personal and professional growth paths
Company
DSI Recruiting Services
DSI is a boutique recruiting firm that assists corporations in sourcing quality talents for their needs through a highly personalized approach.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase