Chickasaw Nation Industries, Inc. · 8 hours ago
Administrative Assistant III
Washington, DC
Full-time
Onsite
Mid, Senior Level
5+ years expChickasaw Nation Industries is a holding company with multiple subsidiaries serving the federal government and commercial enterprises. The Administrative Assistant III provides comprehensive administrative support to the U.S. Department of Energy’s Arctic Energy Office and the Office of Indiana Energy, ensuring efficient office operations and coordination.
Business DevelopmentCommercialConsultingCustomer ServiceProfessional Services
No H1B
Security Clearance Required
Responsibilities
Serve as the primary point of contact for AE/IE leadership, staff, detailees, DOE offices, and external stakeholders
Manage executive calendars using strategic and proactive scheduling, including coordination across multiple time zones
Coordinate and support meetings, briefings, video conferences, and conferences, including logistics and preparation of background materials
Monitor shared AE/IE inboxes; route inquiries, track responses, and ensure timely follow-up
Draft, proofread, and coordinate executive and controlled correspondence for internal and external distribution
Provide comprehensive travel support for AE/IE personnel, including authorizations, vouchers, invitational travel, and international travel coordination using Concur and AdTrav
Serve as liaison with U.S. Embassy personnel for international travel logistics, country clearances, briefings, and equipment requests
Coordinate visitor access, building access, and security requirements through DOE systems and Headquarters Security
Maintain official correspondence, records, and AE/IE central files in accordance with DOE records management requirements
Coordinate responses to DOE IT and data calls and support integration of Office of Policy processes and procedures
Perform administrative and special projects in direct support of senior leadership
Qualification
Required
Must be able to obtain and maintain the required customer clearance for access to systems, facilities, equipment and property
Exceptional organizational and multitasking skills with the ability to prioritize shifting demands
Strong written and verbal communication skills, including the ability to summarize complex information clearly
Proficiency in Microsoft Office and Outlook (PowerPoint, SharePoint, Word)
Working knowledge of DOE systems and processes (Concur, AdTrav, DAYS, eDOCs, FTMS)
Ability to work independently and collaboratively in both virtual and in-person environments
Bachelor's degree and/or (5) years of executive administration experience
Benefits
Medical
Dental
Vision
401(k)
Family Planning/Fertility Assistance
STD/LTD/Basic Life/AD&D
Legal-Aid Program
Employee Assistance Program (EAP)
Paid Time Off (PTO) – (11) Federal Holidays
Training and Development Opportunities
Company
Chickasaw Nation Industries, Inc.
Chickasaw Nation Industries, Inc. (CNI) is a federally chartered corporation wholly owned by the Chickasaw Nation.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Leslie Griffith
Chief Financial Officer
Eduardo Marques, Ed.D.
Chief Operating Officer
Recent News
The Journal Record
2025-04-11
Company data provided by crunchbase