4th Trimester · 2 days ago
Operations and Administrative Assistant
Pasadena, CA
Part-time
Hybrid
Entry Level
$28/hr - $30/hr
1+ years exp4th Trimester is a nonprofit providing postpartum care in California and along the U.S.-Mexico border. The Operations and Administrative Assistant is responsible for supporting administrative and operations functions across various departments, including Development, Communications, Programs, and Operations.
Non-profit Organization Management
Hiring Manager
Rachel Scandling
Responsibilities
Responsible for general donor database management and gift receipting, including: gift entry, updating contact records, producing basic donor reports, gift acknowledgement, and thank you letter writing
Manages administrative operations to ensure that administrative tasks are accomplished efficiently and effectively, such as general email inbox, scheduling assistance, meeting preparation and notetaking
Manages in-kind donation inventory, including receiving of donations, sorting and donor receipting
Supports grant/contract tracking such as organize deadlines, compile required documentation, file reports or reminders for staff
Supports volunteer scheduling and coordination for events and cultivation
Supports coordination of programming and fundraising event activities including logistics, registration, volunteer support, and on-site assistance
Maintains paper and digital filing systems, ensure confidentiality
Order supplies and maintain printed materials, manage vendor relationships, and coordinate maintenance/IT support
Assist with communications operations such as event signage and materials
Assist with communications special projects, research, and cross-functional coordination as needed
Qualification
Required
Minimum 1-2 years of professional experience or equivalent volunteer experience; prior nonprofit experience preferred
Demonstrated meticulous attention to detail, ability to multitask and prioritize competing projects
A proactive and self-starter nature
Proficiency with Google Workspace and Microsoft Office
Experience with web-based contact databases (CRM); being familiar with GoFundMePro and Virtuous is desired
Knowledge of social media platforms, WordPress, and basic HTML
Experience working in the context of donors and/or executives while maintaining a high level of professionalism preferred
Excellent oral and written communication skills in English; Spanish oral and written skills are desired but not required
Interest in reproductive health, women's rights, and immigration rights is desired
Preferred
Prior nonprofit experience
Experience working in the context of donors and/or executives while maintaining a high level of professionalism
Being familiar with GoFundMePro and Virtuous
Spanish oral and written skills are desired but not required
Interest in reproductive health, women's rights, and immigration rights is desired
Benefits
Mobile phone stipend ($40/month)
Computer stipend, if not provided company computer ($70/month)
Holidays observed: New Year’s Day (or adjacent day, as observed), Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day (or adjacent, as observed), Labor Day, Thanksgiving Day and Day After Thanksgiving, Christmas Day (or adjacent, as observed)
Five (5) days of paid sick leave provided per calendar year
Company
4th Trimester
4th Trimester is a 501c3 nonprofit providing postpartum care in California and along the U.S.-Mexico border.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase