The Greater Boston Food Bank · 11 hours ago
Executive Administrative Associate
Boston, MA, US
Full-time
Hybrid
Mid Level
$32.58/hr - $40.73/hr
3+ years expThe Greater Boston Food Bank is seeking an Executive Administrative Associate to support the Chief Advancement Officer and the Chief Human Resources & Administration Officer. This role involves managing executive calendars, correspondence, and administrative functions while ensuring effective communication and organization within the team.
CharityNon ProfitNutritionSocial Impact
Responsibilities
Manage calendar and travel scheduling, including but not limited to prioritizing, scheduling, planning, organizing internal and external meetings, and resolving schedule conflicts on a timely basis
Manage the interaction, correspondence, and workflow between and among members of boards, other volunteers, donors and prospective donors, vendors, and internal partners
Manage executive files (paper/electronic) for the CAO and CHRAO
Manage the notarizing and sharing of documents via certified mail as needed
Produce timely, accurate, and consistent letters, minutes, memos, and agendas
Perform light administrative functions, including but not limited to: meeting registration, expense report management, travel planning, and invoice approval/review
Create high-quality presentations for meetings of the Board of Directors, Board of Advisors, fundraising committees, and internal partners
Arrange for meeting materials preparation, catering, and room setup and restoration as needed
Greet and welcome visitors to GBFB, including members of the Board of Directors, Board of Advisors, or fundraising committees, donors, prospective donors, vendors, and other external constituencies
Coordinate and attend Board Committee meetings as assigned, supporting presentation delivery during those meetings. The incumbent may be called upon to take and transcribe meeting notes in the form of minutes
If required, attend other meetings and accurately take and transcribe meeting notes in the form of minutes, often early in the morning but may include evening meetings
Collaborate with other Executive Administrative Associates and provide administrative backup as necessary, and take directions from other Executive Leaders as appropriate
All other duties as assigned
Qualification
Required
Three to five years of experience as a high-level Executive Associate with excellent customer service skills
High School diploma required; bachelor's degree preferred
Highly organized with demonstrated ability to multi-task, prioritize and be proactive
Excellent to advanced proficiency with large document creation and management, spreadsheets, and presentations in MS Office, Adobe XI, and Salesforce.com. (styles, formulas, macros, pivot tables)
Excellent skills with Adobe Suite presentation and graphic management
Ability to manage confidential information and sign non-disclosure agreement
Ability to work both independently and in a team environment as a flexible team player
Interest and commitment to GBFB's mission to 'End Hunger Here'
Demonstrates the required digital competencies that result in the effective usage of the full range of digital technologies at GBFB
Excellent written, oral and interpersonal skills
Digital competency, including demonstrating proficiency in Microsoft (MS) 365 tools, including MS Office, SharePoint, and Teams
Experience and facility with ADP, Salesforce, NetSuite, Zoom Meeting and Zoom Phone administration (or similar platforms), and other workplace tools
Excellent organizational skills, strong prioritization skills and irrefutable attention to detail
Experience building and fostering relationships across business functions
Excellent customer service skills; and a positive and instructive phone manner
Detail-oriented with sensitive tasks on a consistent basis
Ability to multi-task, work under pressure and meet deadlines required
Proven ability in business writing and critical thinking skills
Must be available to travel locally occasionally
Must be a primary resident of Massachusetts, Rhode Island or New Hampshire
Preferred
Bachelor's degree preferred
Company
The Greater Boston Food Bank
The Greater Boston Food Bank is a hunger-relief organization that organizes food product donations, food drives, and fundraising campaigns.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$0.5MKey Investors
Patrick J. McGovern Foundation
2023-12-20Grant· $0.5M
Leadership Team
Catherine D'Amato
President and CEO
Pranita Amarasinghe, CPA, MBA
Chief Financial Officer
Recent News
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