Vireo · 10 hours ago
Executive Assistant to CEO
Miami, FL
Full-time
Hybrid
Senior Level
5+ years expVireo Health is a pioneering company in the cannabis industry, blending science and technology to create top-tier products. They are seeking a high-performing Executive Assistant to support the CEO in managing operations, communications, and travel logistics with precision and professionalism.
BiotechnologyCannabisHealth CareMedicalPharmaceuticalService Industry
Responsibilities
Serve as the CEO’s primary administrative and operational partner, ensuring priorities are executed effectively and efficiently
Manage complex calendar scheduling across time zones, including investor meetings, board meetings, internal leadership sessions, and external engagements
Proactively balance short-term urgency with long-term goals; create structure and clarity in a dynamic environment
Draft and manage agendas, briefing documents, meeting prep packets, and follow-ups
Plan and execute domestic and international travel with a high attention to detail (air, hotel, ground, itineraries, security considerations as needed)
Build meticulous, CEO-ready itineraries and maintain real-time travel support (including last-minute changes)
Coordinate event logistics including offsites, board meetings, investor events, dinners, and conferences
Draft, edit, and manage high-quality communication on behalf of the CEO: emails, meeting notes, follow-ups, and internal/external messaging
Represent the CEO with professionalism and discretion when interacting with investors, executives, business partners, and internal teams
Act as a gatekeeper for inbound requests and protect executive bandwidth
Handle highly sensitive information including investor updates, strategic plans, compensation matters, personnel actions, and legal documentation
Maintain strict confidentiality and execute with exceptional judgment
Build strong internal relationships to ensure seamless coordination across teams
Drive special projects for the CEO, including coordinating cross-functional efforts, tracking deadlines, and ensuring follow-through
Maintain organized systems for documents, contacts, and recurring business rhythms
Partner closely with senior leaders, finance, legal, and operations teams to keep strategic initiatives moving forward
Qualification
Required
5+ years of Executive Assistant experience supporting a CEO, Managing Partner, or senior executive in a fast-paced, high-performance environment
Background in banking, private equity, investment management, consulting, or professional services strongly preferred
Proven ability to manage complex scheduling, shifting priorities, and high volumes of time-sensitive work
Exceptional attention to detail—accurate, thorough, and highly structured
Strong written communication skills with a professional, executive tone
High level of discretion, maturity, integrity, and judgment
Comfort with ambiguity and ability to execute independently
Preferred
Experience supporting investor relations and/or board-level meeting rhythms
Experience coordinating executive offsites and high-profile events
Advanced proficiency with Microsoft Office / Google Workspace (Outlook/Google Calendar mastery required)
Strong project management habits and systems thinking
Benefits
Competitive pay and benefits
Paid time off
Employee discounts
Company
Vireo
Vireo was founded as a pioneer in medical cannabis in 2014 and is fueled by an entrepreneurial drive.
501-1000 employees
Funding
Current Stage
Public CompanyTotal Funding
$104.01MKey Investors
Chicago Atlantic Group
2024-08-19Post Ipo Equity· $5.39M
2021-03-26Post Ipo Debt· $23.5M
2020-03-10Post Ipo Equity· $7.65M
Leadership Team
Amber Shimpa
CEO, Vireo Health of Minnesota
Francis L.
Deputy Chief Security Officer - MD
Recent News
2024-04-08
Marijuana Business Daily
2024-04-02
Company data provided by crunchbase