Southern Indian Health Council · 4 days ago
Youth Programs Administrative Assistant
Boulevard, CA, US
Full-time
Onsite
Entry Level
$21/hr - $28.71/hr
1+ years expSouthern Indian Health Council is seeking a Youth Programs Administrative Assistant to provide clerical and administrative support to the Director of Youth Programs. The role involves managing schedules, preparing correspondence, and maintaining filing systems while ensuring effective communication with staff and visitors.
CharityCommunitiesHealth CareHome Health CareOutpatient Care
Responsibilities
Performs regular administrative and reception duties, such as preparing correspondence and reports as requested by supervisor and composes draft letters following established formats. Proofreads all materials for accuracy prior to supervisory review and signature
Maintains supervisor’s calendar, scheduling meetings and making logistical and travel arrangements necessary for internal and external meetings. May prepare meeting agenda and minutes, as requested
Maintains master schedule of Youth Program activities and events, collecting and disseminating information to Youth Program staff, volunteers, members and families as instructed
Answers telephones providing general information, referring callers to other staff or taking messages as necessary
Maintains electronic and hard copy filing systems, making sure they are accurate and timely and facilitates easy retrieval of information
Monitor office supply inventory and order supplies as necessary
May be responsible for managing inventory of office equipment and service contracts, performing routine maintenance activities and contacting service representatives as needed
Serve as Youth Program receptionist, greeting all members and visitors and maintaining attendance and visitor logs
Ability to work a flexible schedule
Perform other duties as assigned
Qualification
Required
Must be 18 years of age or older with a High School diploma or GED certificate
One year of experience in a clerical role
A valid California driver's license required with application submission and must be maintained throughout employment
Current certifications and/or licenses appropriate to the positions required education and profession
Applicants must have a reputation for honesty and trustworthiness
Must be responsible and able to exercise good judgment
Must pay attention to detail and follow instructions
Ability to interact effectively and communicate with people in a professional and courteous manner
Must be highly confidential and work as a team with other staff
Applicant should be sensitive to client's needs
Strong team building, interpersonal, and organizational skills
Ability to establish and maintain effective peer relationships with coworkers within the Youth Programs Department, clinic-wide, and the public
Must be able to express ideas clearly, concisely, address audiences effectively, and exercise balanced judgment in evaluating situations and making decisions
Willing to be part of a team and cooperate in accomplishing department goals and objectives
Ability to prioritize, meet deadlines, take initiative, be proactive, and function in a rapidly changing environment
Ability to work with people of all social and ethnic backgrounds and to resolve conflicts, negotiate situations, and facilitate consensus
Normal clinic/office environment
Sit or stand for long periods of time
Reach, bend, climb, stoop, lift up to 25 lbs
Repetitive hand movement; use and view PC
Reliable transportation and car insurance as required by the state
Travel as needed
Each employee plays a key role in creating a compliance culture at SIHC
Employees are expected to learn and comply with all SIHC policies and procedures
One must have the ability to understand the implications and complexities of all compliance policies
Participation in all compliance training is mandatory
All SIHC employees are expected to report violations or suspected violations of compliance policies or regulations
Applicants must successfully pass a pre-screening tuberculin skin test or x-ray and a blood/urine drug screening test
Health must be adequate to perform all duties of the position
Applicant must complete SIHC Application and Authorization Form, both must be submitted to Human Resources prior to the close date indicated
Preferred
Experience working with children and knowledge of youth development
Company
Southern Indian Health Council
Southern Indian Health Council provides health and wellness services.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$0.5MKey Investors
The Conrad Prebys Foundation
2023-06-26Grant· $0.5M
Leadership Team
Terry Baines
Chief Compliance Officer
Recent News
2023-12-25
San Diego Union-Tribune
2023-12-25
Conrad Prebys FDN
2023-06-26
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