Girl Scouts of Northern New Jersey · 1 week ago
Administrative Coordinator, Retail & Finance (on-site)
Riverdale,NJ,US
Full-time
Onsite
New Grad, Entry LevelGirl Scouts of Northern New Jersey is dedicated to building girls of courage, confidence, and character. They are seeking an Administrative Coordinator to support both Retail and Finance teams, ensuring smooth operations and exceptional customer service across various shop locations and financial processes.
Non-profit Organization Management
Responsibilities
Serve as a welcoming, knowledgeable presence for members, volunteers, and visitors across GSNNJ retail locations
Maintains shop appearance and merchandising standards in alignment with GSNNJ branding
Provides high quality customer service to our members and volunteers. Handles customer inquiries, requests, and concerns in a professional and calm manner
Primarily based out of Riverdale, with flexibility to provide coverage for all shop locations (Paramus and camp trading posts) and front desk during staff PTO or scheduling gaps
Assists with ordering, receiving, checking in, and maintaining shop inventory
Monitors inventory levels, drafts purchase orders for approval, and ensures all ordering stays within approved budget guidelines
Receives, processes, fills, and ships online orders across all online sales platforms
Maintains accurate online shop inventory, ensuring products and quantities are up-to-date
Runs end-of-month department reports using internal GSNNJ systems for Finance and ensures accurate documentation
Assists with Certificates of Insurance (COI), receipting, mail operations, and general front desk duties as needed
Performs administrative tasks as required
Assists in the coordination, planning, staffing, and promotion of Build-A-Bear parties and occasionally hosts parties when needed
Coordinates and executes mobile shop opportunities, including transporting and setting up merchandise to bring the shop directly to customers
Supports council goals by being alert to opportunities to identify and engage potential volunteers, girl members, donors, vendors, and community partners
Represents Girl Scouts of Northern New Jersey in a professional manner at all times
Helps foster and implement the council’s commitment to diversity across volunteers, staff, and program participants by creating a welcoming environment for customers from diverse backgrounds, being culturally aware of their needs
Performs other duties as assigned
Assist in maintaining accurate financial records, including accounts payable and receivable, and ensure timely processing of transactions
Enter financial transactions into internal databases, reconcile bank statements, and verify data for accuracy
Monitor outstanding check vendor balances and initiate follow-up to ensure timely payments
Monitor accounts to identify overdue payments and initiate collection activities
Assist in the preparation of financial reports and budgets and provide necessary documentation for audits
Other administrative duties as assigned
Qualification
Required
Associate degree (or equivalent experience) in accounting or a related field preferred
Strong customer service and relationship building skills
Strong attention to detail and accuracy in financial data management is essential
Strong written and verbal communication skills are necessary for effective collaboration with team members and clients
Ability to troubleshoot issues with customers, vendors and team members
Excellent time management skills with the ability to manage multiple deadlines
Proficiency in Microsoft Office Suite or willingness to learn
Ability to lift and move up to 30 lbs
Ability to work a flexible schedule including occasional evenings and weekends
Ability to travel throughout the jurisdiction to provide staff coverage. Must have own reliable source of transportation
Membership in GSUSA is required upon employment and annually thereafter (cost covered by GSNNJ)
Preferred
Retail, administrative, and/or sales and accounting experience preferred
Benefits
Medical, dental, and vision insurance
401k retirement plan with an employer match
Paid time off for vacation, sick days, and holidays with offices closed for winter holiday break
Parental leave benefits
Life, disability, accidental and critical illness insurance
Legal and pet insurance
Employee assistance program
Professional development opportunities
Flexibility and a supportive and inclusive work environment
Company
Girl Scouts of Northern New Jersey
While some people still think of us as just cookies, badges, campfires, and friendship bracelets, Girl Scouts are so much more.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Sandra Kenoff
President/Chief Executive Officer
Edwin Barreto, MBA
Chief Financial Officer
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