Inframark · 18 hours ago
Administrative Assistant III
Katy, TX, USA
Full-time
Onsite
Mid Level
3+ years expInframark is a leading provider of water and wastewater management services, dedicated to sustainable solutions. The Administrative Assistant III will provide a range of administrative support duties, manage workflow, assist with meetings, and perform general office tasks to ensure efficient operations.
InfrastructureTransportationWaste ManagementWaterWater Purification
Responsibilities
Manages the workflow of a specific department or team
May act as the working supervisor for other clerical office staff members
Prepares correspondence, including letters, memos, e-mail for internal teams and external clients requiring some understanding of technical matters based on knowledge, verbal direction or research
Answers and directs phone calls and, as appropriate, handles according to subject matter knowledge
Assists and directs all guests, clients and customers for meetings, appointments and service
Performs general office support duties including: copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies. May also perform support tasks related to customer service, finance and human resources as needed
Schedules meetings, books conference rooms and assists in meeting support. Initiates action items from manager’s meeting notes and distributes accordingly. Provides travel and event coordination support
Assists manager with special projects as needed
Other duties as assigned (region specific)
Qualification
Required
High School Diploma or GED
3-5 years related experience
Advanced proficiency with Microsoft Office applications & internet
Working knowledge of Concur & expense tracking
Ability to use Lync
Ability to learn CMMS, CAD & Hansen (may vary)
Advanced math skills including debits & credits
Working knowledge of post office protocol, bulk mail processing, work order systems & handling
Working knowledge of Work Day and Vehicle GPS System
Communicates clearly & professionally
Contributes to a positive internal & external customer experience
Maintains composure in challenging situations
Collaborates with others
Asks for constructive feedback
Communicates detailed information
Pays attention to detail
Identifies & solves complex issues
Escalates issues accordingly
Checks work for quality
Shares suggestions to improve quality & productivity
Works independently with minimal supervision
Takes projects to completion
Follows all company policies & SOPs
Manages multiple tasks, projects & priorities
Demonstrates flexibility in workflow/scheduling
Demonstrates a positive attitude
Acts in accordance with company vision, mission & values
Takes accountability for own performance
Willing to take on additional assignments
Seeks out opportunities for leadership & development
Trains others
Takes charge in absence of supervisor
Sitting, standing, walking, bending and lifting are required to perform job responsibilities
Must occasionally lift and move up to 20 lbs
Benefits
Health, dental, and life insurance
401(k) plan
Paid time off
Sick leave
Holidays
Wellness plan
Company
Inframark
Inframark is an Water Infrastructure Operations and Infrastructure Management Services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2020-12-21Acquired
Leadership Team
O
Ozong Etta
Chief Financial Officer
Recent News
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