Huntsville Botanical Garden · 10 hours ago
Development Event & Stewardship Coordinator
Huntsville,AL,US
Full-time
Onsite
Entry Level
1+ years expHuntsville Botanical Garden is seeking a Development Event and Stewardship Coordinator to support their fundraising and stewardship efforts. This role involves planning and executing donor-focused events while managing logistics and ensuring donor appreciation activities are successful.
Home and GardenNon ProfitRental
Responsibilities
Coordinate all aspects of event planning including venue logistics, catering, décor, entertainment, AV needs, contracts, and vendor relations
Develop and maintain detailed event timelines, checklists, and task assignments
Manage guest registration, ticketing, seating charts, and day-of-event coordination
Recruit, train, and supervise volunteers for event-related roles
Provide on-site support at all events, ensuring smooth execution
Assist with the fulfillment of sponsorship benefits
Coordinate in-kind donations and silent/live auction items as needed
Support donor stewardship efforts by ensuring donors are recognized appropriately at events
Prepare and distribute donor acknowledgment materials related to events
Work with the communications team to create event invitations, programs, signage, and online promotions
Maintain accurate event information on the website and other platforms
Assist with photography, storytelling, and capturing event highlights for future use
Draft impact reports that can be shared with donors after events or fundraising initiatives
Maintain accurate records of event attendance, income, and expenses
Track event-related donations and sponsorships in the donor database
Prepare post-event reports, evaluations, and recommendations for improvement
Support development team activities as needed, including gift entry, mailings, and donor relations
Performs other duties as assigned
Qualification
Required
Bachelor's degree and 1+ years of professional experience in events, fundraising, or project coordination, or equivalent combination of education and work experience in event planning, nonprofit development, hospitality or project management
Commitment to advancing the mission and values of the Huntsville Botanical Garden
Detail-oriented and highly organized with the ability to manage multiple projects and deadlines
Strong problem-solving skills and the ability to think on your feet
Customer service mindset with a professional, positive attitude
Ability to build authentic positive relationships with donors and community partners
Team player who collaborates well with staff, volunteers, vendors, and donors
Excellent written, verbal, and interpersonal communication skills
Proficiency in Microsoft Office
Preferred
Experience with donor management or event software (e.g.Altru, Blackbaud, Tripleseat) is a plus
Company
Huntsville Botanical Garden
Huntsville Botanical Garden is a botanical garden that offers a diverse ecosystem of meadows, upland and bottomland forest, and wetlands.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Kathy Gilder
Chief Operating Officer
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