HDR · 11 hours ago
Administrative Assistant
Seattle, WA
Full-time
Onsite
Mid, Senior Level
$22.37/hr - $31.96/hr
5+ years expHDR is committed to creating a welcoming environment where employees are valued and respected. As an Administrative Assistant, you will provide essential administrative support, manage schedules, and assist with communication and office management tasks.
ArchitectureConsulting
Responsibilities
Self-motivation and professionalism are key for this position along with the ability to thrive in a team atmosphere
Excellent communicator, friendly, engaging, possess good judgment, including common sense, able to think on your feet, able to prioritize multiple tasks and meet deadlines in a fast-paced environment
Provide administrative support for staff in designated work location
Proficient in MS Office, Word, Excel, PowerPoint, and Outlook
Experience with SharePoint and Adobe Acrobat Pro a plus
Strong written communication skills including grammar, punctuation, proofreading, and spelling
Support multiple manager schedules and emails
Reception duties to include answering and directing telephone calls, delivering messages, greeting employees/clients and visitors
Manage incoming/outgoing mail and packages
Open and close office building daily (office hours are 8am to 5pm M-F)
Schedule conference calls
Assist with meeting set-up including conference room bookings and catering
Conference Room AV knowledge a plus
Manage inventory of office and kitchen supplies
New hire desk set-up, coordinated with IT
Facilitate expense report submission
Provide project support with supervisor approval
Support vehicle fleet management:
Maintenance, repairs, oil changes, detailing
Licensing
Develop and maintain a good working relationship with building property management
Maintain vended services agreements
Frequently communicate with direct supervisor and office lead on processes and procedures
Maintain office in a neat and orderly fashion
Must be able to lift 20 pounds
Other duties as needed
Qualification
Required
High School diploma or equivalent
Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
Self-motivated, well-organized and detail-oriented
Ability to handle confidential information
Proficiency with MS Office including Word and Outlook
An attitude and commitment to being an active participant of our employee-owned culture is a must
Preferred
Associate degree
5+ years' experience in an admin assistant/receptionist capacity supporting an energetic office
Experience in any of the following fields are helpful: architectural, engineering, consulting, or construction services
Benefits
Medical
Dental
Vision
Short and long-term disability
Life insurance
An employee assistance program
Paid time away
Parental leave
Paid holidays
A retirement savings plan with employer match
Employee referral bonus
Tuition reimbursement
Company
HDR
HDR is an employee-owned design firm specializing in engineering, architecture, environmental and construction services. We’re ranked No.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
G
Galen Meysenburg
CFO
J
Jeff Glover
Colorado Area Water Group Chief Engineer
Recent News
The Magnificent Mile Association
2025-11-11
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